Customer Service Executive (retail)

Easmed; Singapore; On-site; SGD 31,000 - 47,000; Full time

Job summary

The Air Station in Singapore is seeking a Customer Service Executive to be the first contact for patients and caregivers supporting CPAP trials, device purchases, and ongoing care. You will ensure compassionate, accurate service and adherence to PDPA and medical device handling guidelines.

Join a purpose-driven team in a busy sleep clinic environment with retail hours, 5-day work weeks, and opportunities for training in CPAP products and patient communication.

Qualifications

• Diploma or degree in Nursing, Biomedical Science, Healthcare Administration, or related field.
• 1–3 years in a healthcare or medical device environment (sleep therapy, respiratory care, or patient services preferred).
• Strong communication, patient engagement, and organizational abilities; familiarity with CPAP devices is a plus.

Responsibilities

• Greet patients and caregivers, register and coordinate appointments for sleep studies, CPAP trials, and follow-up sessions.
• Explain CPAP trial processes, equipment handling, and aftercare expectations clearly.
• Handle patient inquiries, feedback, and concerns with professional resolution or escalation as needed.
• Assist clinical and sales teams in coordinating CPAP trial setups, device fittings, and data downloads.
• Maintain accurate documentation including patient information, consent forms, and therapy notes.

Skills

Excellent communication

Patient engagement

Microsoft Office

Clinical CRM systems

Organizational skills

CPAP knowledge

Education

Nursing/Healthcare degree

Tools

CRM systems

Job description

About the Company

Established in August 2021, The Air Station is part of the Easmed Group, focusing on Sleep Apnoea, Sleep Health and Sleep Technologies. Backed by a management team with over 17 years of experience in the medical industry, we have supported the setup of more than 38 state-of-the-art hospital's sleep labs across Singapore, Malaysia, Indonesia, Thailand and the Philippines.

At The Air Station, you’ll be part of a purpose-driven team committed to improving lives through better sleep, while growing your career in a supportive and dynamic environment.

About the Role

The Customer Service Executive (Frontline) is the first point of contact for patients and caregivers engaging in sleep therapy services, including CPAP trials, equipment purchase, and ongoing support. The role focuses on delivering compassionate, accurate, and efficient service while ensuring compliance with medical device handling protocols and patient confidentiality.

Working hours

Retail hours – 5 working days

Mon‑Fri: 9.45am – 8.00 pm

Sat/Sun/PH: 9.45am – 6.00 pm

Key Responsibilities

• Patient Interaction & Frontline Service
• Welcome patients and caregivers warmly, creating a supportive and reassuring environment.
• Manage patient check-in, registration, and appointment coordination for sleep studies, CPAP trials, and follow-up sessions.
• Provide clear explanations of CPAP trial processes, equipment handling, and aftercare expectations.
• Handle patient inquiries, feedback, and concerns promptly, ensuring professional resolution or escalation when necessary.
• Service Coordination & Administration
• Support the clinical and sales teams in coordinating CPAP trial setups, device fittings, and data downloads.
• Ensure accuracy in documentation — patient information, consent forms, therapy notes, and service records.
• Manage billing, payment processing, and issuance of invoices or receipts in accordance with clinic protocols.
• Maintain inventory records for devices, accessories, and consumables.
• Compliance & Quality Assurance
• Uphold patient confidentiality and comply with the Personal Data Protection Act (PDPA) and company policies.
• Adhere to healthcare service SOPs, infection control, and medical device handling guidelines.
• Assist in collecting patient feedback and quality improvement data to enhance service delivery.
• Participate in ongoing training for CPAP products, therapy updates, and patient communication standards.
• Communication & Team Collaboration
• Liaise effectively with clinical specialists, respiratory therapists, and operations teams for seamless patient care.
• Coordinate follow-ups for therapy reviews, device maintenance, or patient support calls.
• Contribute to a positive team culture through cooperation, reliability, and service excellence mindset.

Requirements

• Education: Diploma or Degree in Nursing, Biomedical Science, Healthcare Administration, or related field.
• Experience: 1–3 years in a healthcare or medical device environment (sleep therapy, respiratory care, or patient services preferred).
• Skills:
  • Excellent communication and patient engagement skills
  • Proficiency in Microsoft Office and clinical CRM systems
  • Strong organizational and multitasking ability
  • Basic understanding of CPAP or respiratory devices (training provided if necessary)
• Personal Attributes:
  • Compassionate, patient-focused, and attentive to detail
  • Professional demeanour with strong ethical standards
  • Calm and composed under pressure
  • Team-oriented and proactive in problem-solving

Performance Indicators (KPIs)

• Patient satisfaction (CSAT / feedback surveys)
• CPAP trial conversion rate and adherence follow-up
• Accuracy in documentation and billing
• Service turnaround time and responsiveness
• Compliance with SOPs, PDPA, and safety standards

Work Environment

• Clinical or retail healthcare setting (sleep clinic / therapy centre)
• Regular interaction with patients, caregivers, and healthcare professionals
• Occasional weekend or evening shifts may be required based on clinic operations