Customer Service Assistant (3x a week/MNC)

People Profilers Pte Ltd; Singapore; On-site; SGD 13,000 - 20,000; Part time

Job summary

People Profilers Pte Ltd in Singapore is seeking a part-time Data Entry and Administrative Support professional. You will manage PO and billing data entry, update project trackers, and prepare monthly/quarterly reports.

The role involves handling documents, Excel-based data summaries, and basic ERP system familiarity. The ideal candidate has a Diploma and experience in administration or sales support, with strong Excel skills and attention to detail.

Qualifications

• Diploma with experience in administration, data entry, customer service support or sales administration is preferred.
• Candidates with relevant internship or part-time administrative experience may also be considered.
• Good working knowledge of Microsoft Office, especially Excel
• Good knowledge of PowerPoint.
• Comfortable working with spreadsheets and large amounts of data.
• Good attention to detail and accuracy.
• Experience with Oracle, Microsoft Dynamics or other ERP systems is an advantage but not mandatory.
• MNC near One north MRT, 3 x a week

Responsibilities

• Data Entry & System Updates: PO and billing data entry into relevant systems and tracking files.
• Update and maintain PO, invoice and project tracking lists.
• Ensure data is complete, accurate and properly recorded.
• Assist with monthly data updates and basic cross-checking between system records and Excel files.
• Support data preparation for monthly and quarterly reporting.
• Order & Billing Administrative Support: PO booking and invoice administration.
• Check received PO information and supporting documents for completeness.
• Update the status of PO and billing activities in the tracking file.
• Assist with follow-up of missing information or documents through the assigned team member.
• Support basic tracking of transaction fee orders and billing activities.
• Document Management: Maintain and organize POs, invoices, acceptance documents and other supporting documents in shared folders.
• Ensure documents are properly named, filed and easy to retrieve.
• Assist with scanning, filing and uploading documents where required.
• Support preparation and arrangement of documents for courier or physical submission.
• Reporting & Administrative Support: Prepare Excel reports and data summaries for Customer Service & Sales Operations.
• Perform basic data checks, reconciliation and identification of missing information.
• Maintain project trackers and update action/status fields.
• Support month-end and quarter-end closing, and other routine administrative tasks.

Skills

Data entry

Administration

Customer service

Sales administration

Excel

Education

Diploma

Tools

Excel

Oracle

Microsoft Dynamics

Job description

• MNC

• 3 days work week

• Start from 1st Jan 2027

Responsibilities

1. Data Entry & System Updates

• Perform PO and billing data entry into relevant systems and tracking files.

• Update and maintain PO, invoice and project tracking lists based on information provided by the team.

• Ensure data is complete, accurate and properly recorded.

• Assist with monthly data updates and basic cross-checking between system records and Excel files.

• Support data preparation for monthly and quarterly reporting.

2. Order & Billing Administrative Support

• Assist the team with PO booking and invoice administration.

• Check received PO information and supporting documents for completeness.

• Update the status of PO and billing activities in the tracking file.

• Assist with follow-up of missing information or documents through the assigned team member, with limited direct stakeholder interaction.

• Support basic tracking of transaction fee orders and billing activities.

3. Document Management

• Maintain and organize POs, invoices, acceptance documents and other supporting documents in the shared folders.

• Ensure documents are properly named, filed and easy to retrieve.

• Assist with scanning, filing and uploading documents where required.

• Support preparation and arrangement of documents for courier or physical submission.

4. Reporting & Administrative Support

• Assist with preparing Excel reports and data summaries for the Customer Service & Sales Operations team.

• Perform basic data checks, reconciliation and identification of missing information.

• Maintain project trackers and update action/status fields.

• Support administrative activities related to month-end and quarter-end closing.

• Assist with other routine administrative tasks assigned by the supervisor.

Requirements

• Diplomawith experience in administration, data entry, customer service support or sales administration is preferred.

• Candidates with relevant internship or part-time administrative experience may also be considered.

• Good working knowledge of Microsoft Office, especially Excel

• Good knowledge of PowerPoint.

• Comfortable working with spreadsheets and large amounts of data.

• Good attention to detail and accuracy.

• Experience with Oracle, Microsoft Dynamics or other ERP systems is an advantage but not mandatory.

• MNC near One north MRT, 3 x a week

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd

Tel: 69•• •753

EA Registration Number: R1111375

EA licence number 02C4944

EA Personnel: Lee Hui En Ashley