Corporate Secretariat Associate

Singtel Group; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

Singtel Group in Singapore seeks a capable corporate secretarial professional to manage the full spectrum of secretarial duties for a portfolio of group companies. You will draft resolutions, file AGM/EGM and Annual Return documents, support the annual report and governance work, and liaise with overseas colleagues and regulators to ensure regulatory compliance and timely filings.

The role requires 3+ years of SGX-listed secretarial experience and strong knowledge of Singapore Companies Act Cap

Qualifications

• Diploma or Bachelor's degree in a relevant field.
• Minimum 3 years SGX-listed company secretarial experience.
• Familiar with Singapore Companies Act Cap 50 and SGX Listing Rules.
• Experience with ACRA BizFile and SGX filing procedures; proficient in Microsoft Office.

Responsibilities

• Provide day-to-day corporate secretarial support to assigned portfolio within the Group, including drafting resolutions and filing AGM/EGM and Annual Return documents.
• Collaborate with team members across functions for Singtel annual report, corporate governance report, and AGM logistics.
• Prepare and oversee preparation of company secretarial documents, attend board meetings and take minutes.
• Provide secretarial support for corporate actions such as share issues, scrip dividends and rights issues.
• Assist with establishment of new subsidiaries in Singapore and other jurisdictions, and maintenance of employee share schemes.
• Liaise with internal clients on annual compliance and corporate secretarial matters.

Skills

Diploma/Bachelor

SGX Secretarial Experience

Companies Act SG Cap 50

ACRA BizFile

MS Office

Education

Diploma/Bachelor degree in related field

Tools

MS Office

Job description

How You will Make An Impact

Reporting to the Company Secretary, the role will handle full spectrum of corporate secretarial duties including incorporation, preparation of directors'/shareholders' resolutions for on-going corporate secretarial matters and manage a team of corporate secretariat executives.

• Provide day-to-day corporate secretarial support to assigned portfolio of companies within the Group including drafting of resolutions and making timely filing of AGM, EGM and Annual Return documents.
• Working with team members across functions in relation to the preparation of the Singtel annual report, corporate governance report and the holding of the AGM
• Preparing and overseeing the preparation of company secretarial documents, attending board and general meetings, and taking minutes
• Providing company secretarial / legal support for corporate actions such as share issues, scrip dividends and rights issues
• Provide company secretarial support for special projects including assisting with the establishment of new subsidiaries in Singapore and other jurisdictions, and the establishment and/or maintenance of employee share schemes, etc.
• Liaise with and advise internal clients on annual compliance and corporate secretarial related matters
• Working with overseas colleagues and company secretarial agents in relation to overseas subsidiaries
• Maintain and update statutory records of companies within assigned portfolio
• Lodgement of documents with ACRA and SGX
• Ensure proper maintenance of corporate database

Skills for Success

• Min Diploma/Bachelor’s degree with experience in the corporate secretarial work
• At least 3 years of working experience in SGX listed company secretarial work
• Familiar with the requirements under the Companies Act of Singapore, Cap 50 and rules of the SGX Listing Manual
• Experience with ACRA BizFile procedures, SGX filing procedures and Microsoft Office software
• Good interpersonal skills and able to interact and work across functions and levels.
• Good communication, writing and negotiation skills.
• Team player able to work independently with good people management skills
• Able to work under tight deadlines and in a fast-paced environment