Corporate Secretarial Specialist

CSCGFM CORPORATE SERVICES (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 50,000 - 90,000; Full time

Job summary

CSCGFM CORPORATE SERVICES (SINGAPORE) PTE. LTD. is seeking a diligent professional to manage a portfolio of Singapore and offshore clients, ensuring statutory compliance and delivering procedural advisory support.

The role involves handling full spectrum corporate secretarial matters, preparing documentation for formations/registrations, and acting as a key liaison with auditors during statutory audits. Offshore entity experience is advantageous.

Qualifications

• ICSA qualification or pursuing; Diploma in Business Administration/Commerce/Law with 3+ years corporate secretarial experience.
• Experience with offshore entities (e.g., Cayman Islands and BVI) is advantageous.

Responsibilities

• Handle full spectrum of corporate secretarial matters for Singapore and offshore clients to ensure statutory compliance.
• Prepare documents for formations/registrations for Singapore and offshore entities.
• Attend auditors' queries on behalf of clients and liaise for statutory audits.
• Assist in improving work procedures and implementing improvements.
• Onboard new clients and conduct ongoing client due diligence checks.
• Engage as liaison between clients and Compliance team for annual file reviews.

Skills

Client servicing

Communication skills

Independent multi-tasking

Education

ICSA qualification

Diploma in Business Administration/Commerce/Law

Tools

MS Office

Viewpoint

Job description

Intro

Responsible for a portfolio of clientele in particularly Singapore and offshore entities (i.e. Cayman Island and BVI) in areas of compliance to the relevant legislations and regulations as well as procedural advisory work

Some of the things you'll be doing

• Assistance in handling full spectrum of corporate secretarial matters for clients under your care and ensure statutory and compliance issues are met
• Preparing necessary documents or supporting work where applicable for formations/registrations for Singapore and offshore entities (ie. Cayman Island and BVI), Board resolutions/meetings, corporate actions documents, etc
• Attend to auditors' queries on behalf of clients and liaise with them in preparation for statutory audit
• Assistance in assessing work procedures, providing feedbacks/suggestions for improvements and implementing improvement process, where necessary
• Perform certain administration tasks pertaining to the clients or internal procedures
• Responsible for onboarding of new clients, ongoing monitoring and conducting client due diligence checks
• Actively involve beyond the surface follow up on debtor's management of client outstanding invoices.
• To engage as relationship bridge between the client and the Compliance team on the various annual file review challenges in updating and verifying information needs as well manage the information needs optimally
• Perform other ad hoc duties as assigned

What technical skills,experience, and qualifications do you need

• Institute of Chartered Secretaries and Administrators (ICSA) qualification or those pursuing, as well as Diploma in Business Administration/Commerce/Law with a minimum of 3 years relevant corporate secretarial experience
• Experience in handling offshore entities (i.e. Cayman Island and BVI) will be an advantage
• Meticulous individual with strong sense of responsibility, pro-active client servicing aptitude and basic commercial acumen
• Strong team player with positive working attitude, able to work independently and multi-task
• Good interpersonal, oral and written communication skills
• Proficiency in MS Office and knowledge of Viewpoint will be an advantage