Corporate Secretary Executive

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

PERSOL SINGAPORE PTE. LTD. is seeking an experienced corporate secretarial professional to oversee end-to-end secretarial functions for entities in Singapore, Malaysia, and other jurisdictions.

You will draft and maintain resolutions, minutes, and statutory registers, and coordinate with external service providers across jurisdictions. The role requires strong organization, confidentiality, and the ability to manage multiple deadlines while supporting ongoing due diligence checks and governance

Qualifications

• Diploma/degree in Corporate Secretarial Practice or related field.
• Experience in corporate secretarial or paralegal roles (min 3 years).
• Familiarity with multi-jurisdictional structures is preferred.
• Strong organizational skills and attention to detail.

Responsibilities

• Oversee end-to-end corporate secretarial functions for entities in Singapore, Malaysia, and other jurisdictions.
• Draft, circulate, and maintain board/shareholder resolutions, minutes, and statutory registers.
• Coordinate with external service providers across jurisdictions.

Education

Diploma/degree in Corporate Secretarial Practice**,

Job description

Responsibilities:

• Oversee end-to-end corporate secretarial functions for entities in Singapore, Malaysia, and other jurisdictions; draft, circulate, and maintain board/shareholder resolutions, minutes, and statutory registers.
• Build and maintain a centralized repository for incorporation records, constitutional documents, and corporate filings.
• Coordinate relationships with external service providers, such as corporate secretarial firms and company administrators across jurisdictions.
• Track statutory filing and annual return deadlines to ensure timely completion.
• Support ongoing third-party due diligence checks, including KYC/AML documentation requests.
• Maintain the corporate governance calendar, ensuring documentation accuracy and compliance across teams.
• Assist with ad hoc corporate administrative matters as the organization scales.

Requirements:

• Diploma or degree in Corporate Secretarial Practice, Business Administration, Law, or a related field.
• A minimum of 3 years of relevant experience in a corporate secretarial or paralegal capacity.
• Proven experience liaising with external service providers and familiarity with multi-jurisdictional structures is preferred.
• Highly organized and detail-oriented, with the ability to effectively manage multiple deadlines independently.
• Problem-solving skills and proficiency in Microsoft Office.
• Strong sense of ownership, initiative, and resourcefulness.
• Professional demeanor and ability to handle sensitive information confidentially.
• Comfortable working in a rapidly scaling and fast-paced environment.
• Understanding of corporate secretarial requirements and the Companies Act of various onshore jurisdictions is advantageous.
• Pursuing or holding the Chartered Secretary qualification (ISCA) is a plus.