Corporate Secretarial, Senior Executive

The Sovereign Group; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

The Sovereign Group Singapore seeks a diligent Corporate Secretarial Assistant to manage a full spectrum of secretarial duties for a diverse client portfolio. You will handle incorporations, registrations, and drafting resolutions, while ensuring compliance with the Companies Act and filing requirements with ACRA.

You will work with Viewpoint to maintain client records, liaise with auditors, and support ad-hoc tasks such as employment passes, bank openings, and licenses, both independently and

Qualifications

• Degree or diploma in Business Administration, Law, or related field.
• Minimum 2 years of corporate secretarial experience.
• CSIS qualification or in progress is a plus.
• Strong knowledge of the Companies Act.
• Excellent communication and organizational skills.
• Detail-oriented, deadline-driven, and adaptable.
• Able to work independently and in a team.

Responsibilities

• Handle company incorporations and foreign branch/representative registrations.
• Draft directors’ and shareholders’ resolutions; maintain statutory registers.
• Ensure compliance with the Companies Act and regulatory filings with ACRA.
• Liaise with auditors and manage client portfolios independently.
• Support ad-hoc tasks including employment passes, bank openings, licenses.
• Assist with trust administration and other secretarial duties.
• Use Viewpoint to manage client records.

Skills

Communication skills

Organizational skills

Attention to detail

Deadline-driven

Adaptable

Teamwork

Independent work

Education

Business Administration

Law

CSIS qualification

Tools

Viewpoint

Job description

• Manage full spectrum of corporate secretarial duties:
• Company incorporations
• Foreign branch/rep office registrations
• Drafting directors’/shareholders’ resolutions
• Ensure compliance with the Companies Act and regulatory requirements
• Maintain statutory registers and submit filings to ACRA
• Draft resolutions, meeting minutes, and related documents
• Use Viewpoint to manage client records
• Handle a portfolio of clients independently and liaise with auditors
• Support ad-hoc tasks: employment pass applications, bank account openings, licenses
• Assist with trust administration and other secretarial support as needed

What We’re Looking For:

• Degree/Diploma in Business Administration, Law, or related field
• Minimum 2 years of corporate secretarial experience
• CSIS qualification (or currently pursuing) is a plus
• Strong knowledge of the Companies Act
• Proficient in Viewpoint software
• Excellent communication and organizational skills
• Detail-oriented, deadline-driven, and adaptable
• Able to work independently and in a team