Corporate Secretarial, Senior Executive

sovereign management services pte. ltd.; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

Sovereign Management Services Pte. Ltd.

in Singapore is seeking a diligent Corporate Secretarial Executive to handle end-to-end corporate secretarial duties, ensure regulatory compliance, prepare resolutions and minutes, and maintain statutory registers for a diversified client portfolio. You will use Viewpoint software to manage client records, liaise with auditors, and support approvals such as employment passes and licenses.

Qualifications

• Degree or Diploma in Business Administration, Law, or a related field.
• Minimum 2 years of corporate secretarial experience.
• CSIS qualification or pursuing it is advantageous.
• Strong knowledge of the Companies Act.
• Proficiency in Viewpoint software.
• Excellent communication and organizational skills.
• Detail-oriented with the ability to meet deadlines.
• Ability to work independently and collaboratively within a team environment.

Responsibilities

• Manage the full range of corporate secretarial duties to ensure regulatory compliance and smooth company operations
• Execute company incorporations and foreign branch or representative office registrations accurately and timely
• Conduct striking-off procedures following legal and regulatory guidelines
• Draft directors’ and shareholders’ resolutions, meeting minutes, and related corporate documents with precision
• Maintain statutory registers and prepare submissions to ACRA to meet compliance deadlines
• Utilize Viewpoint software to manage client records efficiently and maintain data accuracy
• Independently handle a portfolio of clients, liaising effectively with auditors to support audit processes
• Support ad-hoc corporate secretarial tasks including employment pass applications, bank account openings, and license applications
• Assist with trust administration and provide additional secretarial support as required

Skills

Corporate secretarial

Regulatory compliance

Communication skills

Organizational skills

Independent working

Education

Bachelor or Diploma in Business Administration or Law

Tools

Viewpoint software

Job description

Key Responsibilities:

• Manage the full range of corporate secretarial duties to ensure regulatory compliance and smooth company operations
• Execute company incorporations and foreign branch or representative office registrations accurately and timely
• Conduct striking-off procedures following legal and regulatory guidelines
• Draft directors’ and shareholders’ resolutions, meeting minutes, and related corporate documents with precision
• Maintain statutory registers and prepare submissions to ACRA to meet compliance deadlines
• Utilize Viewpoint software to manage client records efficiently and maintain data accuracy
• Independently handle a portfolio of clients, liaising effectively with auditors to support audit processes
• Support ad-hoc corporate secretarial tasks including employment pass applications, bank account openings, and license applications
• Assist with trust administration and provide additional secretarial support as required

Preferred Competencies and Qualifications

• Degree or Diploma in Business Administration, Law, or a related field
• Minimum 2 years of corporate secretarial experience
• CSIS qualification or currently pursuing it is advantageous
• Strong knowledge of the Companies Act
• Proficiency in Viewpoint software
• Effective communication and organizational skills demonstrated through client and team interactions
• Detail-oriented with the ability to meet deadlines and adapt to changing priorities
• Ability to work independently and collaboratively within a team environment