Corporate Secretarial (Manager / Assistant Manager)

Heysara Immigratesg Pte Ltd.; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

Heysara Immigratesg Pte Ltd. is seeking an experienced Corporate Secretarial Manager/Assistant Manager in Singapore to manage an assigned portfolio end-to-end, review documents and guide the team on statutory requirements.

You will handle incorporations, share changes, KYC/AML, and coordinate with directors, auditors, banks and regulators while improving processes and staying abreast of regulatory changes.

Qualifications

• Minimum 4 years of relevant Singapore corporate secretarial experience, preferably within a corporate services or professional services environment.
• Strong practical knowledge of the Singapore Companies Act, ACRA requirements and corporate secretarial procedures.
• Proven experience independently managing a portfolio and reviewing corporate secretarial work.
• Experience providing technical guidance, mentoring or supporting junior team members.
• Experience working with Singapore and/or cross-border teams will be advantageous.
• Chartered Secretary / CGQP or equivalent professional qualification will be an advantage.
• Named Company Secretary experience or eligibility will be an added advantage.

Responsibilities

• Independently manage an assigned portfolio of Singapore companies and handle corporate secretarial matters from end to end.
• Review corporate secretarial documents, resolutions, statutory registers and ACRA filings prepared by team members, ensuring accuracy and compliance with statutory requirements.
• Handle and provide guidance on complex or non-routine corporate matters, including incorporations, share allotments and transfers, changes in officers and share capital, restructuring, striking off and other corporate exercises.
• Provide technical guidance and support to team members on the Singapore Companies Act, ACRA requirements and corporate secretarial procedures.
• Manage and review client onboarding, KYC/AML and compliance documentation, and expense higher-risk or unusual matters where appropriate.
• Support the Department Head on operational matters, technical escalations and other team requirements as needed.
• Assist in reviewing and enhancing internal workflows, SOPs, templates and processes to improve efficiency, accuracy and consistency.
• Keep abreast of regulatory developments and support the implementation of relevant changes within the team.
• Liaise with clients, directors, shareholders, auditors, accountants, legal advisors, banks and regulatory authorities where required.
• Handle ad hoc corporate secretarial assignments and departmental projects as required.

Skills

Technical review

Multitasking

Stakeholder management

Communication skills

Problem solving

Process improvement

Team collaboration

Education

Chartered Secretary / CGQP

Tools

Microsoft Office

Corporate secretarial systems

Job description

About the role

We are looking for an experienced Corporate Secretarial professional to join our team as a Manager / Assistant Manager. The role will be responsible for independently managing an assigned portfolio, providing technical review and guidance to the team, and supporting the Department Head and Team Lead in ensuring quality, compliance and effective service delivery.

Key responsibilities

• Independently manage an assigned portfolio of Singapore companies and handle corporate secretarial matters from end to end.


• Review corporate secretarial documents, resolutions, statutory registers and ACRA filings prepared by team members, ensuring accuracy and compliance with statutory requirements.


• Handle and provide guidance on complex or non-routine corporate matters, including incorporations, share allotments and transfers, changes in officers and share capital, restructuring, striking off and other corporate exercises.


• Provide technical guidance and support to team members on the Singapore Companies Act, ACRA requirements and corporate secretarial procedures.


• Manage and review client onboarding, KYC/AML and compliance documentation, and expense higher-risk or unusual matters where appropriate.


• Support the Department Head on operational matters, technical escalations and other team requirements as needed.


• Assist in reviewing and enhancing internal workflows, SOPs, templates and processes to improve efficiency, accuracy and consistency.


• Keep abreast of regulatory developments and support the implementation of relevant changes within the team.


• Liaise with clients, directors, shareholders, auditors, accountants, legal advisors, banks and regulatory authorities where required.


• Handle ad hoc corporate secretarial assignments and departmental projects as required.

Qualifications & Experience

• Minimum 4 years of relevant Singapore corporate secretarial experience, preferably within a corporate services or professional services environment.


• Strong practical knowledge of the Singapore Companies Act, ACRA requirements and corporate secretarial procedures.


• Proven experience independently managing a portfolio and reviewing corporate secretarial work.


• Experience providing technical guidance, mentoring or supporting junior team members.


• Experience working with Singapore and/or cross-border teams will be advantageous.


• Chartered Secretary / CGQP or equivalent professional qualification will be an advantage.


• Named Company Secretary experience or eligibility will be an added advantage.

Skills & Competencies

• Strong technical, reviewing and problem-solving skills with good attention to detail.


• Able to manage multiple priorities and deadlines independently.


• Strong written and verbal communication and stakeholder management skills.


• Proactive and able to provide practical recommendations with minimal supervision.


• Process-oriented with the ability to identify and implement improvements.


• A collaborative team player who is comfortable working with colleagues across different levels and locations.


• Tech-savvy and proficient in Microsoft Office and corporate secretarial systems.