Corporate Secretary

The Green Recruitment Company.; Singapore; On-site; SGD 90,000 - 150,000; Full time

Job summary

The Green Recruitment Company is seeking a Corporate Secretarial professional to support administration, statutory compliance and governance of investment entities and regional operations in Singapore. You will execute secretarial tasks, work with internal teams, and liaise with external service providers across jurisdictions.

Key duties include preparing board resolutions, maintaining statutory records, and coordinating filings with ACRA.

Qualifications

• Diploma or degree in Business Administration, Law, Accounting, Corporate Governance or a related discipline.
• Approximately 4–8 years of relevant corporate secretarial experience.
• Hands‑on experience in corporate secretarial services, professional services, fund administrator or in‑house function.
• Good knowledge of the Singapore Companies Act and ACRA filing requirements.
• Experience preparing board resolutions, minutes, statutory returns and corporate documentation.
• Familiarity with investment holding structures, SPVs, private equity or asset management entities is advantageous.
• CGI/ICSA qualifications or progress towards a governance qualification is advantageous but not mandatory.
• Ability to operate independently while coordinating with internal and external stakeholders.

Responsibilities

• Handle day‑to‑day corporate secretarial matters for Singapore‑incorporated entities and overseas structures.
• Prepare and coordinate directors' and shareholders' resolutions, meeting minutes and statutory documentation.
• Support incorporations, changes in directorships, share allotments, transfers, and capital restructuring.
• Maintain statutory registers, corporate records and entity databases and ensure timely obligations.
• Prepare and coordinate statutory filings with ACRA and other authorities.
• Provide corporate secretarial support for investment holding companies and SPVs.
• Support transaction closings by coordinating approvals, execution documents and post‑transaction filings.
• Coordinate with legal and finance to obtain and maintain necessary approvals and documentation.
• Coordinate with service providers across jurisdictions to ensure accurate execution of corporate secretarial activities.
• Assist with responses to due diligence, audit and compliance requests.

Skills

Corporate governance

Regulatory coordination

Education

Diploma or degree in Business Administration, Law, Accounting, Corporate Governance or related

Job description

Our client is an established global infrastructure investment manager with an extensive investment portfolio across energy, utilities, digital infrastructure, and other essential infrastructure sectors.

The organisation is seeking a Corporate Secretarial professional to support the administration, statutory compliance and corporate governance of its investment-related entities and regional operations. The role involves hands‑on corporate secretarial execution, coordination with internal finance and legal teams, and interaction with external corporate service providers across relevant jurisdictions.

Key Responsibilities

• Handle day-to-day corporate secretarial matters for Singapore-incorporated entities and relevant overseas investment or holding structures.
• Prepare and coordinate directors' and shareholders' resolutions, meeting minutes and other statutory documentation.
• Support company incorporations, changes in directorships, share allotments, transfers, capital restructuring and entity closures.
• Maintain statutory registers, corporate records and entity databases, ensuring accurate documentation and timely completion of statutory obligations. (New)
• Prepare and coordinate statutory filings with ACRA and other relevant authorities, working through appropriately authorised filing channels.
• Provide corporate secretarial support for investment holding companies, SPVs and other entities associated with infrastructure investments.
• Support transaction closings by coordinating corporate approvals, execution documents and related post‑transaction filings. (New)
• Work with legal and finance teams to ensure that the necessary corporate approvals and documentation are obtained and properly maintained.
• Coordinate with service providers across relevant jurisdictions to ensure accurate and timely execution of corporate secretarial activities.
• Assist with responses to corporate due diligence, audit and compliance documentation requests.

Qualifications

• Diploma or degree in Business Administration, Law, Accounting, Corporate Governance or a related discipline.
• Approximately 4–8 years of relevant corporate secretarial experience, depending on the level of the position.
• Hands‑on experience gained within a corporate secretarial services provider, professional services firm, fund administrator or an in‑house corporate secretarial function.
• Good working knowledge of the Singapore Companies Act and ACRA filing requirements.
• Experience preparing board resolutions, minutes, statutory returns and corporate documentation.
• Familiarity with investment holding structures, SPVs, private equity or asset management entities would be advantageous.
• CGI/ICSA qualifications, or progress towards a recognised corporate governance qualification, would be advantageous but are not mandatory.
• Ability to operate independently while coordinating effectively with internal stakeholders and external service providers.