Corporate Secretarial Executive

PRESTIGE ACCOUNTING PTE. LTD.; Singapore; On-site; SGD 56,000 - 89,000; Full time

Job summary

Prestige Accounting Pte. Ltd. is seeking a diligent Corporate Secretarial Professional to deliver corporate secretarial and advisory services to clients, including listed companies and family offices.

The role tracks statutory deadlines, maintains governance records, conducts KYC and due diligence, and liaises with regulators and service providers. You will support junior team members and contribute to regulatory compliance across multiple entities.

Qualifications

• Bachelor’s degree in Business Administration or related field; CSIS membership preferred
• Minimum of 2 years of corporate secretarial experience in listed companies and family offices

Responsibilities

• Provide corporate secretarial and advisory services to corporate clients including listed companies and family offices
• Track statutory filing deadlines and ensure regulatory compliance
• Maintain statutory records and prepare governance documents (resolutions, minutes, registers, share transfers, AGMs/EGMs, incorporations, restructurings, and striking-off)
• Conduct KYC checks by reviewing onboarding forms and verifying client information
• Perform due diligence on new and existing clients to assess risk and regulatory compliance
• Liaise with regulators, external legal advisers, auditors, and other service providers
• Respond to client enquiries via email and phone promptly
• Support and mentor junior team members within corporate secretarial team

Skills

Multitasking

Team player

Time management

Communication skills

Education

Bachelor’s degree in Business Administration or related field

CSIS membership preferred

Job description

Job Description

• Provide corporate secretarial and advisory services to clients, including private and public companies, foreign entities, VCCs, LLPs, and family offices.

• Track statutory filing deadlines and ensure timely compliance with regulatory requirements.

• Maintain statutory records and prepare corporate governance documents,

• including resolutions, minutes, registers, share transfers, and documentation for AGMs, EGMs, incorporations, restructurings, and striking-off.

• Conduct KYC checks by reviewing onboarding forms and verifying client information for compliance.

• Perform due diligence on new and existing clients to assess risk and ensure regulatory compliance.

• Liaise with regulators, external legal advisers, auditors, and other service providers.

• Respond to client enquiries via email and phone in a timely and professional manner.

• Support and mentor junior team members within the corporate secretarial team

Requirements

• Bachelor’s degree in Business Administration or related field： Corporate secretarial / governance-related certifications or CSIS membership preferred

• Minimum of 2 years of corporate secretarial experience in listed companies and family offices

• Experience in family office, trust company, investment firm, or private wealth structures preferred

• Good knowledge of corporate governance and statutory compliance requirements

• Able to manage multiple entities and meet tight deadlines in a fast-pace environment

• Able to multitask, work independently, and be a good team player