Corporate Secretarial Associate / Senior Associate (Singapore)

Amethystasiapartners; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Amethystasiapartners is expanding its Corporate Secretarial team in Singapore, offering Junior Associate and Senior Associate roles. You will gain exposure to Singapore incorporated companies and a broad range of corporate secretarial, statutory and compliance matters.

Junior Associate positions welcome fresh graduates, while Senior Associate roles suit experienced professionals who can independently manage a client portfolio and guide junior staff.

Qualifications

• Diploma or degree in corporate administration, business administration, or law.
• ICSA/CGI qualification or pursuing it is advantageous.
• Senior Associate requires independent management of a client portfolio.
• Junior Associate welcomes fresh graduates; prior corporate secretarial experience is a plus.

Responsibilities

• Support or independently manage a portfolio of Singapore companies, depending on experience and seniority.
• Handle company incorporations and ongoing corporate actions, including changes in officers and share transactions.
• Prepare and review directors’ and shareholders’ resolutions, minutes, and statutory forms.
• Maintain statutory registers and corporate records accurately and promptly.
• Submit statutory filings and e-Filings with ACRA; handle IRAS stamping matters where applicable.
• Support client onboarding, including KYC and CDD, and collection of supporting docs.

Skills

Detail-oriented

Written and verbal communication

Microsoft Office proficiency

Education

Diploma/ Degree in Corporate Administration, Business Administration or Law

ICSA/CGI qualification (or pursuing it)

Tools

ACRA BizFile+

Corporate secretarial software

Job description

Our client is a corporate services provider looking to expand its Corporate Secretarial team in Singapore. Opportunities are available at both Junior Associate and Senior Associate levels, offering exposure to a portfolio of Singapore incorporated companies and a broad range of corporate secretarial, statutory and compliance matters.

For the Junior Associate position, fresh graduates with an interest in developing a career in Corporate Secretarial Services are welcome to apply. The Senior Associate position will suit experienced professionals who can independently manage a portfolio of clients.

Key Responsibilities

• Support or independently manage a portfolio of Singapore companies, depending on experience and seniority.
• Handle company incorporations and ongoing corporate actions, including changes in officers, share allotments/transfers, changes in share capital and striking-off applications.
• Prepare and/or review directors’ and shareholders’ resolutions, meeting minutes, statutory forms and other corporate documents.
• Maintain statutory registers, minute books and corporate records accurately and promptly.
• Prepare and submit statutory filings and e-Filings with ACRA, and attend to IRAS stamping matters where applicable.
• Support client onboarding, including KYC, CDD and collection/review of supporting documentation.
• Monitor statutory deadlines and ensure corporate actions and filings are completed on time.
• Liaise with clients, directors, shareholders, auditors, accountants and relevant parties on corporate secretarial matters.
• Support compliance with the Singapore Companies Act and other applicable requirements.
• At Senior Associate level, independently manage client requirements and provide guidance on routine corporate secretarial and statutory compliance matters.
• Support ad hoc corporate secretarial, compliance and advisory assignments as required.

Key Requirements

• Diploma or Degree in Corporate Administration, Business Administration, Law or a related discipline.
• ICSA/CGI qualification, currently pursuing the qualification, or an interest in pursuing it would be advantageous.
• Senior Associate: Relevant corporate secretarial experience, preferably within a corporate services or professional services environment, with the ability to independently manage a client portfolio.
• Junior Associate: Fresh graduates are welcome to apply; prior corporate secretarial experience would be advantageous.
• Knowledge of the Singapore Companies Act and ACRA requirements, appropriate to level of experience.
• Proficient in Microsoft Office; familiarity with corporate secretarial software and ACRA BizFile+ would be advantageous.
• Detail-oriented, organised and capable of managing deadlines accurately.
• Good written and verbal communication skills.