Corporate Secretarial Assistant / Executive

JOINTHIRE SINGAPORE PTE. LTD.; Singapore; On-site; SGD 45,000 - 60,000; Full time

Benefits offered by this job

Annual leave 14 days

Medical and insurance benefits

Annual performance bonus

Career progression opportunity

Monthly mobile allowance

Job summary

JOINTHIRE SINGAPORE PTE. LTD. is seeking a Corporate Secretarial professional to join our Singapore office. You will support board meetings, onboarding/due diligence, and corporate secretarial matters, including formation and compliance for local and offshore entities.

The role requires up-to-date knowledge of the Companies Act and strong writing skills, with independence and the ability to meet deadlines. Competitive benefits and career progression are offered.

Qualifications

• Diploma/degree in a relevant discipline. Corporate Secretarial qualification is a plus.

Responsibilities

• Prepare resolutions and minutes of directors’ and shareholders’ meetings.
• Support customer due diligence (onboarding and ongoing monitoring).
• Assist with company incorporation, registration of foreign entities and other corporate secretarial matters.
• Maintain statutory registers and related records.
• Assist in annual compliance and ongoing corporate administration.
• Prepare and file statutory returns with ACRA.
• E-stamp transfer forms with IRAS.
• Stay updated on statutory/regulatory changes.
• Ensure adherence to Companies Act reporting requirements.
• Handle incidental tasks as assigned.

Skills

Writing skills

Communication skills

Organizational skills

Interpersonal skills

Problem solving

Proactive attitude

Microsoft Word

Microsoft Excel

Education

Diploma/degree in a relevant discipline

Corporate Secretarial qualification (advantage)

Tools

Microsoft Word

Microsoft Excel

Job description

About Company:

Our client is a Singapore based accounting firm supporting Japanese companies expanding their business overseas especially in Asia. They provide a wide range of specialist services related to accounting, finance and taxation leveraging on the accountants' qualifications in Japan and Singapore. They also provide consulting services for business expansion from business start-up support accompanying the above expert service.

Job Description:

• Prepare resolutions and minutes of directors’ and shareholders’ meetings
• Support customer due diligence (onboarding and ongoing monitoring)
• Assist with company incorporation, registration of foreign entities and other corporate secretarial matters (Knowledge and understanding of VCC is a bonus)
• Maintain statutory registers, including the Register of Controllers, Nominee Directors, Nominee Shareholders and Minute Books
• Assist in company formation, annual compliance requirements and ongoing corporate administration
• Prepare and file statutory returns with the Accounting and Corporate Regulatory Authority (ACRA)
• E-stamp transfer forms with the Inland Revenue Authority of Singapore (IRAS)
• Staying updated on relevant developments and changes in statutory and regulatory requirements
• Ensure adherence to statutory reporting requirements stipulated in the Companies Act
• Work on other incidental work as assigned from time to time

Job Requirements:

• Diploma/degree in relevant discipline. A Corporate Secretarial qualification is good to have
• At least 1 to 3 years working experience in CoSec with Companies Act knowledge and experience in drafting resolutions
• Good writing and communication skills
• Good organizational and interpersonal skills
• Sound knowledge of the Companies Act and subsidiary legislations
• Able to work independently and work under tight deadlines
• Good problem-solving skills
• Pro-active, positive attitude, good team player
• Flexible and adaptable in various working stylesAdded Advantage: Experience with offshore jurisdictions such as BVI and the Cayman Islands
• Able to commence work on short notice
• Proficient in Microsoft Word and Excel

Compensation:

• Work location: Shenton Way, Singapore
• Working hours: Monday to Friday 9am - 6pm
• Monthly mobile allowance $100
• Transport claims
• Annual Performance bonus
• Career progression opportunity
• Annual leave starting with 14 days
• Medical and insurance benefits