Corporate Secretarial Assistant / Executive

JointHire Singapore Pte Ltd; Singapore; On-site; SGD 42,000 - 66,000; Full time

Benefits offered by this job

Mobile allowance

Transport claims

Annual bonus

Career progression

Annual leave 14 days

Medical and insurance

Job summary

JointHire Singapore Pte Ltd in Singapore is seeking a Corporate Secretarial professional to support clients by handling meetings, filings, and corporate administration.

You will prepare resolutions, maintain statutory registers, assist with incorporation and annual compliance, and ensure adherence to the Companies Act.

Applicants should have 1–3 years CoSec experience, good communication and organizational skills, and be able to work independently under tight deadlines.

Qualifications

• Diploma/degree in a relevant discipline.
• Corporate Secretarial qualification is an added advantage.
• 1–3 years CoSec experience with Companies Act knowledge and drafting resolutions.
• Good writing and communication skills.
• Able to work independently under tight deadlines.

Responsibilities

• Prepare resolutions and minutes of directors' and shareholders' meetings
• Support customer due diligence (onboarding and ongoing monitoring)
• Assist with company incorporation, registration of foreign entities and other corporate secretarial matters
• Maintain statutory registers, including the Register of Controllers, Nominee Directors, Nominee Shareholders and Minute Books
• Assist in company formation, annual compliance requirements and ongoing corporate administration
• Prepare and file statutory returns with the Accounting and Corporate Regulatory Authority (ACRA)
• E-stamp transfer forms with the Inland Revenue Authority of Singapore (IRAS)
• Staying updated on relevant developments and changes in statutory and regulatory requirements
• Ensure adherence to statutory reporting requirements stipulated in the Companies Act
• Work on other incidental work as assigned from time to time

Skills

CoSec knowledge

Drafting resolutions

Communication skills

Organizational skills

Education

Diploma/degree in a relevant discipline

Corporate Secretarial qualification (bonus)

Tools

Microsoft Word

Microsoft Excel

Job description

Company Description

Our client is a Singapore based accounting firm supporting Japanese companies expanding their business overseas especially in Asia. They provide a wide range of specialist services related to accounting, finance and taxation leveraging on the accountants' qualifications in Japan and Singapore. They also provide consulting services for business expansion from business start-up support accompanying the above expert service.

Job Description

• Prepare resolutions and minutes of directors' and shareholders' meetings
• Support customer due diligence (onboarding and ongoing monitoring)
• Assist with company incorporation, registration of foreign entities and other corporate secretarial matters (Knowledge and understanding of VCC is a bonus)
• Maintain statutory registers, including the Register of Controllers, Nominee Directors, Nominee Shareholders and Minute Books
• Assist in company formation, annual compliance requirements and ongoing corporate administration
• Prepare and file statutory returns with the Accounting and Corporate Regulatory Authority (ACRA)
• E-stamp transfer forms with the Inland Revenue Authority of Singapore (IRAS)
• Staying updated on relevant developments and changes in statutory and regulatory requirements
• Ensure adherence to statutory reporting requirements stipulated in the Companies Act
• Work on other incidental work as assigned from time to time

Job Requirements

• Diploma/degree in relevant discipline. A Corporate Secretarial qualification is good to have
• At least 1 to 3 years working experience in CoSec with Companies Act knowledge and experience in drafting resolutions
• Good writing and communication skills
• Good organizational and interpersonal skills
• Sound knowledge of the Companies Act and subsidiary legislations
• Able to work independently and work under tight deadlines
• Good problem-solving skills
• Pro-active, positive attitude, good team player
• Flexible and adaptable in various working styles
• Added Advantage: Experience with offshore jurisdictions such as BVI and the Cayman Islands
• Able to commence work on short notice
• Proficient in Microsoft Word and Excel

Compensation

• Work location: Shenton Way, Singapore
• Working hours: Monday to Friday 9am - 6pm
• Monthly mobile allowance $100
• Transport claims
• Annual Performance bonus
• Career progression opportunity
• Annual leave starting with 14 days
• Medical and insurance benefits