Event Executive (Contract to Full time available)

SINGAPORE INSTITUTE OF DIRECTORS; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Singapore Institute of Directors is seeking a proactive Events and Engagement professional for a 6-month maternity cover in Singapore. You will provide secretariat support for the Singapore Corporate Awards, coordinate with shortlisted companies, and help plan the SID Directors Conference from inception to delivery.

You will also assist with engagement activities, logistics, and cross-team coordination, ensuring timely execution and strong stakeholder satisfaction.

Qualifications

• Diploma holder with strong stakeholder management and event coordination skills.
• Experience coordinating events or programmes in membership or government-related bodies is preferred.
• Able to manage multiple tasks with meticulous planning and strong written/verbal communication.

Responsibilities

• Provide secretariat-style support for Singapore Corporate Awards, managing timelines and milestones.
• Coordinate outreach with shortlisted companies and stakeholders for awards.
• Lead project timelines for SID Directors Conference, including venue sourcing and procurement.
• Support logistics, budgeting, and promotional materials with the Marketing team.
• Assist with ad hoc duties and ensure smooth operations during the maternity cover period.

Skills

Stakeholder management

Communication skills

Event coordination

Project management

Education

Diploma

Job description

As part of the Events and Engagement team, you will work closely with all key stakeholders in the following areas:

1. Award Management – Singapore Corporate Awards

• Provide secretariat support for the Singapore Corporate Awards, ensuring smooth coordination and execution of key activities.

• Work closely with key stakeholders to develop and manage the awards timeline and key milestones.

• Coordinate outreach and communications with shortlisted companies.

• Support the planning and execution of award-related activities and administrative requirements.

2. SID Directors Conference

• Develop and manage the overall project timeline, ensuring key milestones and deliverables are met.

• Lead venue sourcing, evaluation and procurement activities.

• Manage the event organiser Request for Proposal (RFP) process, including coordination with vendors and stakeholders.

• Support budget planning, tracking and programme development.

• Work closely with the Marketing team to develop and coordinate promotional and marketing materials.

• Coordinate with internal and external stakeholders to ensure the smooth planning and delivery of the conference.

3. Engagement & Events Support

• Provide logistics and coordination support for events

• Support the Thought Leadership team in the planning and execution of report launches, events and related activities.

• Assist with event logistics, stakeholder coordination and other operational requirements as needed.

4. Ad Hoc Responsibilities

• Undertake other ad hoc projects and duties as assigned to support the team and ensure business continuity during the maternity cover period.

• Provide general administrative and coordination support across relevant team initiatives.

Requirements:

• Minimum diploma in any discipline

• Strong stakeholder management skills and confidence in engaging senior management (company directors level) and officers at all levels

• Minimum 3 years of experience in membership related organisations, professional bodies, trade associations or government sector agencies with some experience in coordinating events and/or programmes

• Well organised, meticulous and possess good verbal and written communication skills

• Possess initiative and collaborative mindset

• Strong time management skills and ability to manage concurrent tasks efficiently

• Contract: 6 months, subject to conversion to permanent position.