Corporate Admin Associate (office reno & move)

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 50,000 - 75,000; Full time

Job summary

BUSINESS EDGE PERSONNEL SERVICES PTE LTD in Singapore is seeking a proactive Senior Associate (Corporate) to support the client’s corporate operations across renovation, relocation, finance administration and office matters. You will coordinate office renovation and relocation with building management, IT vendors, and contractors, while maintaining records and ensuring minimal disruption to operations.

The role also involves supporting day-to-day corporate services and contributing to events and

Qualifications

• Experience in corporate functions such as office renovation, relocation, procurement or facilities management.
• Experience coordinating multi‑stakeholder projects with internal and external parties.
• Understanding of public sector processes and governance is a plus.

Responsibilities

• Support planning, coordination and delivery of office renovation and relocation initiatives.
• Coordinate with building management, facilities providers, contractors, IT vendors and partner agencies.
• Monitor project budget and manage administrative and documentation needs.
• Assist with office move setup and post-move readiness.
• Support day-to-day corporate operations across finance, procurement, HR, IT and office matters.

Skills

Office renovation

Relocation coordination

Procurement

Finance administration

Job description

About the Role

We are seeking a proactive and organised officer to support the client's corporate operations. This is an excellent opportunity for individuals who enjoy working across diverse operational functions to contribute to the establishment and growth of a developing organisation.

Key Responsibilities

As Senior Associate (Corporate), you will support the effective functioning across a range of corporate operations.

• Office Renovation and Relocation

You will play a key role in overseeing and coordinating client’ office renovation and relocation, working with key stakeholders to ensure that the project is delivered smoothly and with minimal disruption to operations.

1. Support the planning, coordination and delivery of office renovation and office relocation initiatives.
2. Coordinate with internal stakeholders and external parties (e.g., building management, facilities service providers, contractors, IT vendors, and partner agencies) to facilitate renovation works and resolve operational issues.
3. Monitor the project budget and support the financial, administrative, and documentation requirements for the renovation process.
4. Support the planning and coordination of the office move, including setting up the new office and coordinating the movement of staff, equipment, and other items.
5. Assist with office readiness and post-move follow-up, including checking that facilities and equipment are ready for use and following up on outstanding issues.

• Corporate Operations

1. You will also support client’s day-to-day corporate operations, providing administrative and operational support across areas such as finance, procurement, knowledge management, HR, IT, and office matters. You will work closely with the relevant teams to coordinate processes, maintain records and documentation, and follow through on administrative requirements.
2. From time to time, you will also be given opportunities to contribute to the client’s events and projects to broaden your exposure to corporate services and operations functions as well as the space sector.

Requirements

• Experience in one or more corporate functions such as office renovation or relocation, procurement, finance administration, office or facilities management, records management, or general administration.
• Experience coordinating projects involving multiple internal and external stakeholders. Prior experience supporting office renovation, fit-out or relocation projects would be an advantage.
• Good understanding of public sector processes, governance requirements and administrative procedures would be an advantage.
• Strong organisational and coordination skills, with the ability to manage multiple workstreams, timelines and stakeholders concurrently.
• Good interpersonal and communication skills, with the ability to work effectively with internal stakeholders, partner agencies, and external service providers.
• A meticulous and detail-oriented approach to work, with the ability to follow through on tasks and ensure compliance with established processes.

Contract Period: 12 months
8.30am to 6pm (Mon to Thu) 8.30am to 5.30pm (Fri)

EA License No: 96C4864
Reg. No.: R24121728 EUNICE WOO JING QI