Coordinator

Kingsmen Creatives Limited; Singapore; On-site; SGD 36,000 - 56,000; Full time

Job summary

Kingsmen Creatives Limited is seeking a proactive administrative professional to support project teams in procurement, documentation, and daily operations. You will coordinate meetings, travel, reports, and courier services, while maintaining databases and basic Oracle functions.

The role involves on-site and office work, with responsibilities spanning tender support, event coordination, and travel arrangements for team members.

Qualifications

• Diploma in Business, Events & Exhibitions or related field.
• At least 2 years of coordination experience.
• Strong coordination and interpersonal skills.
• Strong verbal and written communication skills.
• Proficient in MS Office applications.
• Basic knowledge of Oracle.
• Comfortable working in both office and on-site environments.

Responsibilities

• Provide administrative and on-site operational support to the project team.
• Manage procurement, including purchase orders and invoice tracking.
• Assist with tender submissions and document collation.
• Coordinate meetings, prepare minutes, and handle courier services.
• Compile project reports, payment requisitions, and claims.
• Support event, activity, and site visit coordination.
• Arrange travel and visa applications for team members.
• Maintain client and vendor databases and use basic Oracle functions.
• Assist with digital event coordination and sustainability initiatives.

Skills

Coordination

MS Office

Interpersonal skills

Verbal and written communication

Travel arrangements

Education

Diploma in Business/Events & Exhibitions

Tools

Oracle basics

Job description

A proactive administrative professional supporting project teams with procurement, document collation, and operational tasks. Skilled in coordinating meetings, managing travel arrangements, and handling reports, claims, and courier services. Proficient in database management with basic Oracle knowledge, ensuring smooth project execution.

A Day in the Life:

• Provide administrative and on-site operational support to the project team.
• Manage procurement, including purchase orders and invoice tracking.
• Assist with tender submissions and document collation.
• Coordinate meetings, prepare minutes, and handle courier services.
• Compile project reports, payment requisitions, and claims.
• Support event, activity, and site visit coordination.
• Arrange travel and visa applications for team members.
• Maintain client and vendor databases and use basic Oracle functions.
• Assist with digital event coordination and sustainability initiatives.
• Perform other ad hoc duties as required.

What We Are Looking For:

• Diploma in Business, Events & Exhibitions, or a related field.
• At least 2 years of coordination experience.
• Strong coordination and interpersonal skills.
• Strong verbal and written communication skills.
• Self-motivated, independent, and energetic.
• Proficient in MS Office applications.
• Basic knowledge of Oracle.
• Comfortable working in both office and on-site environments