Administrative Executive

SeaTech Solutions International (S) Pte Ltd; Singapore; Sur place; SGD 33 000 - 51 000; Plein temps

Résumé du poste

SeaTech Solutions International (S) Pte Ltd seeks a proactive Administrative Executive to join our growing team. If you enjoy keeping things running smoothly, supporting events and people, and working in a dynamic maritime-related environment, this role is for you.

You will coordinate events, manage registrations, draft correspondence, and liaise with clients, sponsors, and partners. A Diploma in Business Administration and 2–5 years of admin experience are required; MS Office proficiency is

Qualifications

• Diploma in Business Administration or equivalent.
• 2–5 years of admin experience, preferably in events, media, or maritime fields.
• Excellent organisational and communication skills with strong attention to detail.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Able to multitask, prioritise and work independently in a fast-paced setting.
• Positive attitude, team-oriented, service-driven.

Responsabilités

• Assist in planning, preparation and execution of events and masterclasses.
• Coordinate venues, vendors, participants, and speakers to ensure smooth logistics.
• Manage registration lists, speaker communications, and event documentation.
• Support on-site operations during events, including registration and hospitality.

Connaissances

Time management

Multitasking

Interpersonal skills

Attention to detail

Adaptability

Professionalism

Initiative

Formation

Diploma in Business Administration

Outils

Microsoft Office

Description du poste

Role Overview

We are looking for a proactive and organised Administrative Executive to join our growing team! If you enjoy keeping things running smoothly, supporting events and people, and working in a dynamic environment — this role is for you.

Key Responsibilities

1. Event & Project Coordination

• Assist in planning, preparation, and execution of events, conferences, and masterclasses.
• Coordinate with venues, vendors, participants, and speakers to ensure event logistics run smoothly.
• Manage registration lists, speaker communication, and event documentation.
• Support on-site operations during events, including registration, hospitality, and logistics troubleshooting.

2. Stakeholder Communication

• Maintain communication with clients, partners, and internal teams.
• Draft and format official correspondence, proposals, and reports as required.
• Maintain contact databases of clients, sponsors, speakers, and media partners.

Key Competencies

• Excellent time management and multitasking abilities.
• Strong interpersonal and communication skills.
• High attention to detail, accuracy, and discretion.
• Adaptability and problem-solving mindset.
• Professionalism, integrity, and initiative.

Requirements

• Diploma in Business Administration, Management, or equivalent experience.
• 2–5 years of administrative experience, preferably in events, media, or maritime-related fields.
• Excellent organisational and communication skills, with strong attention to detail.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Able to multitask, prioritise, and work independently in a fast-paced setting.
• Positive attitude, team-oriented, and service-driven.

What We Offer

• A collaborative and supportive work environment.
• Opportunities to grow and learn within the events and maritime industries.
• Exposure to high-level conferences and international partners.