CONTRACT SALES COORDINATOR

CJF INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

CJF INTERNATIONAL PTE. LTD. in Singapore is seeking a capable Sales Coordination Administrator to support the Sales & Marketing Team.

You will respond to customer inquiries by phone and email, monitor stock levels, and prepare essential documents for orders and deliveries. You will also compile sales reports, coordinate with the Production Manager on costing and production needs, and create social media content using AI tools to promote products.

Qualifications

• Experience in sales coordination or related role.
• Proficient in MS Office.
• Strong communication and multitasking abilities.
• Able to liaise with Mandarin- and English-speaking clients.

Responsibilities

• Coordinate and provide administrative and operational support to the Sales & Marketing Team.
• Handle customers’ enquiries and follow up promptly via phone, email, and other channels.
• Monitor stock levels and maintain buffer stock for regular customers.
• Prepare sales reports and highlight issues to the Director.
• Coordinate with Production Manager on costing, production needs and delivery docs.
• Prepare and coordinate sales and delivery documents including quotations, orders and delivery orders.
• Utilize AI tools to create social media content for product promotion.
• Perform other duties as assigned by management.

Tools

Excel

Word

PowerPoint

Job description

Job Description

• Coordinate and provide administrative and operational support to the Sales & Marketing Team.
• Handle customers’ enquiries and follow up promptly via phone calls, emails, and other communication channels.
• Monitor stock levels and maintain adequate buffer stock to meet the requirements of regular customers.
• Prepare sales reports and highlight any unusual circumstances or issues to the Director.
• Coordinate with the Production Manager on costing, production requirements, and documentation for goods delivery.
• Prepare and coordinate relevant sales and delivery documents, including quotations, sales orders, delivery orders, and other related documents.
• Utilize AI tools to create social media content for product promotion and marketing purposes.
• Perform any other duties as assigned by the management.

Requirements

• Prior experience in sales coordination, sales administration, customer service, or a related role will be an advantage.
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Good team player with the ability to work independently with minimal supervision.
• Strong organizational, coordination, and communication skills.
• Preferably familiar with social media platforms and basic digital marketing.
• Able to multitask, detail-oriented, and a fast learner.
• Good interpersonal skills and able to communicate effectively with customers and internal teams.
• Able to liaise with both Mandarin- and English-speaking clients.