Admin Executive

SWC BUILDERS & ENGINEERING PTE. LTD.; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

SWC BUILDERS & ENGINEERING PTE. LTD. in Singapore seeks an adaptable administrator to bridge Tender, Contracts, Project Operations, Procurement, HR and Compliance. You will coordinate between cross-functional teams, consolidate reports, draft minutes, and maintain filing systems.

Ideal candidates have a Diploma in related fields, strong coordination skills, and proficiency with Microsoft Office. Fresh graduates are welcome, with growth opportunities in a growing organisation.

Qualifications

• Diploma in Business Administration, Quantity Surveying, Construction Management, Finance, Accounting or a related discipline, or equivalent relevant working experience.
• Experience in construction, finance, accounting or quantity surveying would be an advantage.
• Good coordination, communication and organisational skills, with attention to detail.
• Able to manage multiple tasks, meet deadlines and follow through with minimal supervision.
• Proficient in Microsoft Excel, Word and Outlook.
• Resourceful, adaptable and willing to learn and support across departments.
• Comfortable working in a growing organisation with evolving processes and workflows.
• Fresh graduates are welcome to apply.

Responsibilities

• Cross-Departmental Coordination: Serve as the key administrative liaison among Tender, Contracts, Site Project Teams, internal departments and external vendors to facilitate smooth coordination, efficient workflows and timely submission of information and documents.
• Tender & Contract Support: Assist in compiling tender proposals, maintaining contract registers, tracking submission deadlines, and organizing commercial documentation.
• Compliance Documentation: Support company-wide Compliance initiatives, ISO standards, and safety/sustainability compliance by maintaining document registers, compiling audit records, and tracking periodic updates.
• Project & Operational Administration: Consolidate weekly/monthly departmental progress reports, draft meeting minutes, track action items, and maintain central filing systems.
• Process Enhancement: Assist in establishing and refining administrative SOPs, document controls, and standardized digital forms as company operations scale.
• General Operations: Provide ad-hoc administrative support to management and project leadership as required.

Skills

Multitasking

Coordination

Communication

Organisational skills

Attention to detail

Adaptability

Learning agility

Team collaboration

Education

Diploma in Business Administration, Construction Management or related discipline

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

Role Overview

This role is ideal for a multi-tasker who thrives in a dynamic environment, enjoys bridging communication

across different functional teams, and takes ownership of administrative follow-through.

You will serve as a vital administrative engine coordinating between Tender & Contracts, Project

Operations, Procurement, HR, and Compliance teams.

Key Roles & Responsibilities

• Cross-Departmental Coordination: Serve as the key administrative liaison among Tender, Contracts, Site Project Teams, internal departments and external vendors to facilitate smooth coordination, efficient workflows and timely submission of information and documents.
• Tender & Contract Support: Assist in compiling tender proposals, maintaining contract registers, tracking submission deadlines, and organizing commercial documentation.
• Compliance Documentation: Support company-wide Compliance initiatives, ISO standards, and safety/sustainability compliance by maintaining document registers, compiling audit records, and tracking periodic updates.
• Project & Operational Administration: Consolidate weekly/monthly departmental progress reports, draft meeting minutes, track action items, and maintain central filing systems.
• Process Enhancement: Assist in establishing and refining administrative SOPs, document controls, and standardized digital forms as company operations scale.
• General Operations: Provide ad-hoc administrative support to management and project leadership as required.

Job Requirements

• Diploma in Business Administration, Quantity Surveying, Construction Management, Finance, Accounting or a related discipline, or equivalent relevant working experience.
• Experience in construction, finance, accounting or quantity surveying would be an advantage.
• Good coordination, communication and organisational skills, with attention to detail.
• Able to manage multiple tasks, meet deadlines and follow through with minimal supervision.
• Proficient in Microsoft Excel, Word and Outlook.
• Resourceful, adaptable and willing to learn and support across departments.
• Comfortable working in a growing organisation with evolving processes and workflows.
• Fresh graduates are welcome to apply.

Key Strengths

• Proven ability to multitask, prioritize conflicting deadlines, and follow through with minimal supervision.
• Strong interpersonal, communication, and organizational skills with an eye for detail
• Comfortable working in an evolving shared-services environment where new processes and workflows are actively being developed.
• Technical Skills: Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint). Experience with digital document control or workflow tools is a plus.
• Mindset: Resourceful, adaptable, positive attitude, and willing to collaborate across functions.