Contract Admin (9 months) EPOS

Iax GmbH; Singapore; On-site; SGD 28,000 - 39,000; Part time

Job summary

Iax GmbH is seeking an organized administrator to support onboarding, asset management, and office operations in Singapore. You will handle end-to-end procurement, equipment issuance, and basic IT setup for new hires.

You will also maintain records, draft corporate correspondence, and assist with internal communications, events, and facilities management to keep the office running smoothly.

Qualifications

• Experience in an administrative, office management, or operations support role.
• Comfortable with basic IT troubleshooting and account creation.
• Strong multitasking abilities with excellent organizational skills.
• Clear written and verbal communication with external vendors.

Responsibilities

• Onboarding and asset management for new hires and office equipment.
• Tech setup and basic account preparation for incoming staff.
• Maintain and update internal records and office documents.
• Draft official correspondence and assist with general admin tasks.
• Support internal communications, staff events, and welfare initiatives.
• Coordinate workspace layouts, office supplies, and facilities maintenance.

Skills

Experience in admin/office

Tech troubleshooting

Organization skills

Communication

Proactive attitude

Job description

About the job

Contractual Administration [9 months contract]

Key Responsibilities

1. Onboarding & Asset Management

1. Asset Procurement & Issuance: Manage the end-to-end lifecycle including ordering, stock tracking, preparation, and distribution of company assets, corporate apparel, and new-hire onboarding kits (laptops, mobile phones, SIM cards, EZ-Link cards, company t-shirts, and staff name cards).
2. Tech & Account Setup: Assist with basic laptop deployment and user account preparation for all incoming team members.

2. Documentation & General Administration

1. Data Maintenance: Maintain and update internal company records, trackers, and databases with high accuracy.
2. Company Correspondence: Assist in generating and drafting official company letters and documentation, such as employment confirmations, resignation acknowledgments, and other corporate correspondence
3. General Admin: Support the team with ad-hoc projects, administrative duties, and paperwork as required.

3. Internal Communications & Workplace Culture

1. Internal Communications: Assist in crafting internal communications to keep employees informed, engaged, and excited about company events and initiatives.
2. Events & Welfare: Support the planning and execution of staff engagement activities, welfare initiatives, and company events.

4. Facilities & Workspace Management

1. Workspace & Seating Coordination: Coordinate, maintain, and update office seating arrangements and layouts to ensure optimal space utilization and workspace readiness for new hires.
2. Office Supplies & Equipment: Monitor printer functionality, manage printer maintenance, and proactively order printer paper and essential office supplies.
3. Facilities Management: Serve as the primary point of contact for office vendors (e.g., water supply, lighting, air conditioning maintenance).
4. Office Operations: Ensure the workplace remains fully functional, tidy, and well-stocked.

Requirements & Qualifications

1. Experience: Proven experience in an administrative, office management, or operations support role.
2. Tech Savviness: Comfortable with basic IT troubleshooting, account creation, and tech setup.
3. Organization Skills: Exceptional multitasking abilities with a knack for keeping databases, office supplies, and physical inventory (like tech and apparel) organized.
4. Communication: Strong written and verbal communication skills and coordinating with external vendors.
5. Attitude: A positive, collaborative mindset with a proactive, self-starter approach to problem-solving.