Construction Site HR & Admin Assistant - $3,200 + OT

RECRUIT NOW SINGAPORE PTE. LTD.; Singapore; On-site; SGD 33,000 - 45,000; Full time

Job summary

RECRUIT NOW SINGAPORE PTE. LTD. is seeking a detail-oriented Site Administration Coordinator to support office setup, vendor records and daily site operations at Changi on-site location.

You will manage attendance, timesheets, housing arrangements, vehicle records and confidential documentation, while providing general administrative support and ensuring compliance with site requirements.

Qualifications

• Diploma or GCE O/A Level required.
• At least 1 year of experience in site administration or document control.
• Construction industry experience is required.
• Able to work under site conditions.
• Proficient in MS Office and basic data entry.

Responsibilities

• Supporting site setup and closure activities, including office arrangements, equipment and documentation.
• Maintaining vendor, contract and project records.
• Tracking worker attendance and timesheets for payroll and compliance purposes.
• Coordinating worker dormitory arrangements, occupancy records, maintenance and housekeeping.
• Supporting worker housing arrangements and liaising with landlords or agents when required.
• Managing company vehicle records, usage and maintenance schedules.
• Recording and reconciling site petty cash transactions.
• Managing visitor registration, access arrangements and safety briefings.
• Supporting employee welfare, engagement activities and feedback.
• Providing general administrative support for site operations and handling ad-hoc assignments when required.
• Maintaining confidentiality and ensuring documents and records are kept accurate and up to date.

Skills

Attention to detail

Multitasking

Communication

Education

Diploma or GCE O/A Level

Tools

MS Office

Document management systems

Job description

Salary: S$$3,500 + OT Pay (Salary will be commensurate with experience and qualifications.)

Work Location: Changi (On-site)

Work Days/Hours: 5.5 Days | Monday to Friday, 9am to 6pm | Saturday, 9am to 1pm

Responsibilities

• Supporting site setup and closure activities, including office arrangements, equipment and documentation.
• Maintaining vendor, contract and project records.
• Tracking worker attendance and timesheets for payroll and compliance purposes.
• Coordinating worker dormitory arrangements, occupancy records, maintenance and housekeeping.
• Supporting worker housing arrangements and liaising with landlords or agents when required.
• Managing company vehicle records, usage and maintenance schedules.
• Recording and reconciling site petty cash transactions.
• Managing visitor registration, access arrangements and safety briefings.
• Supporting employee welfare, engagement activities and feedback.
• Providing general administrative support for site operations and handling ad-hoc assignments when required.
• Maintaining confidentiality and ensuring documents and records are kept accurate and up to date.

Requirements

• Diploma or GCE O/A Level.
• At least 1 year of experience in site administration or document control preferred.
• Construction industry experience is required.
• Able to work under site conditions
• Proficient in MS Office and basic data entry.
• Familiarity with document management systems is a plus.