Construction Site Admin & Documentation Specialist

WEBUILQ PTE LTD; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

WEBUILQ PTE LTD is seeking a capable Administrative Assistant to support site operations in Singapore. You will organize filing systems, manage documents, and coordinate meetings to ensure smooth project administration.

The role requires a Diploma or Degree in business admin or related field, at least two years in construction admin, and strong MS Office skills. You will log deliveries, prepare reports, and liaise with internal and external stakeholders to meet tight deadlines on site.

Qualifications

• Diploma or degree in business administration, construction management, or a related field.
• At least 2 years of administrative experience in construction.
• Prior experience with Singapore Changi Airport regulations is highly preferred.
• Proficient in MS Office for data entry and reporting.

Responsibilities

• Organize and maintain filing systems for site records, documents, and reports.
• Handle version control, distribution, and archiving of blueprints and diaries.
• Prepare documents, coordinate site meetings, and record meeting minutes.
• Receive deliveries, verify and log DOs, invoices, and material receipts.
• Maintain site office inventory and update project spreadsheets.

Skills

Attention to detail

Organizational skills

Multitasking

Communication with stakeholders

Independent worker

Education

Diploma/Degree in Business Administration or Construction Management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

WEBUILQ PTE LTD is seeking a capable Administrative Assistant to support site operations in Singapore. You will organize filing systems, manage documents, and coordinate meetings to ensure smooth project administration.

The role requires a Diploma or Degree in business admin or related field, at least two years in construction admin, and strong MS Office skills. You will log deliveries, prepare reports, and liaise with internal and external stakeholders to meet tight deadlines on site.