Construction Site Admin & Documentation Coordinator

WEBUILQ PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

WEBUILQ PTE. LTD. is seeking an Admin Executive to support day-to-day operations at the construction site in Singapore.

The role acts as the primary liaison between the site office, project teams, subcontractors and HQ, requiring strong organization, attention to detail, and digital proficiency. You will manage document control, meetings, deliveries and site logs, ensuring accurate records and timely reporting in a fast-paced environment.

Qualifications

• Diploma/Degree in Business Administration, Construction Management or related field.
• 2+ years of administrative experience in building construction, main contractor or engineering environment.
• Experience with Singapore Changi Airport regulations and work processes is highly preferred.
• Proficiency in Microsoft Office suite for data entry and reports.
• Strong attention to detail and ability to multitask in a fast-paced site environment.

Responsibilities

• Organize and maintain filing systems for site records, documents, reports and correspondence.
• Follow procedures for version control, distribution and archiving of blueprints, transmittals and site diaries.
• Coordinate site meeting schedules, compile agendas and record minutes.
• Receive and log deliveries, invoices and material receipts; verify accuracy.
• Ensure timely submission of DOs and supporting paperwork to HQ.
• Maintain inventory for site office supplies and safety materials.
• Update project spreadsheets, manpower logs and attendance records.
• Prepare routine site progress reports and administrative summaries.

Skills

Details oriented

Organized

Multitasking

Communication

Education

Diploma/Degree in Business Administration or Construction Management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

WEBUILQ PTE. LTD. is seeking an Admin Executive to support day-to-day operations at the construction site in Singapore.

The role acts as the primary liaison between the site office, project teams, subcontractors and HQ, requiring strong organization, attention to detail, and digital proficiency. You will manage document control, meetings, deliveries and site logs, ensuring accurate records and timely reporting in a fast-paced environment.