Construction Site Admin & Documentation Specialist

E+HPS PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

E+HPS PTE. LTD. is seeking a Site Admin to provide essential administrative support for daily site operations and document management at our Singapore project sites.

The role requires strong MS Excel/Word skills, attention to detail, and the ability to coordinate with site teams and the head office. Experience in construction administration is preferred; fast-paced environment experience is a plus.

Qualifications

• Minimum 2 years of relevant administrative experience, preferably in the construction industry.
• Proficient in Microsoft Excel, Word, Outlook.
• Strong computer literacy for reports and records management.
• Good organizational and multitasking skills.
• Able to work independently and meet deadlines in a fast-paced site environment.

Responsibilities

• Provide administrative and clerical support for daily site operations.
• Maintain and organize site documents, records, reports, and filing systems.
• Prepare and update project-related documentation, spreadsheets, and reports.
• Coordinate and communicate with site staff, subcontractors, suppliers, and the head office on administrative matters.
• Monitor and maintain office stationery and administrative supplies for the site office.
• Receive, verify, and maintain records of Delivery Orders (DOs), invoices, and related documents.
• Ensure timely submission of Delivery Orders, invoices, and supporting documents to the head office for processing.
• Perform data entry and maintain accurate records in computer systems and project trackers.
• Assist in tracking site manpower records, attendance, and other administrative documentation.
• Support site meetings by preparing documents, meeting minutes, and reports when required.
• Ensure proper document control and record management in accordance with company procedures.
• Perform other ad hoc administrative duties as assigned by management.

Skills

Data entry

Documentation

Reporting

Communication

Organization

Attention to detail

Multitasking

Independence

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

E+HPS PTE. LTD. is seeking a Site Admin to provide essential administrative support for daily site operations and document management at our Singapore project sites.

The role requires strong MS Excel/Word skills, attention to detail, and the ability to coordinate with site teams and the head office. Experience in construction administration is preferred; fast-paced environment experience is a plus.