Site Documentation & Admin Coordinator (Bilingual)

Hua Leong Group Pte. Ltd.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Hua Leong Group Pte. Ltd. is seeking a meticulous Site Administrator to support the project team at the Singapore site office.

You will create and maintain document indexes, file inspection reports, and assist with procurement and contract administration to ensure timely project deliverables. Key responsibilities include coordinating supplies, tracking manpower movement, compiling ISO-compliant documents, and liaising with HR.

Qualifications

• Document control and records management experience.
• Ability to liaise with suppliers and HR.
• Proficient in English; Mandarin for Chinese-speaking associates.

Responsibilities

• Create and maintain proper indexes for documents filed in records.
• Document controlling of site records inspections and reports.
• Assist the Project Manager/Project Coordinator in administrating documents, purchase orders and contracts at the site office.
• Arrange for supplies to be delivered in a timely manner either to store or on site where required.
• Update manpower movement constantly.
• Compile the documents according to ISO requirements.
• Assist project team in liaising with HR for related matters.
• Handle with site stationeries ordering.
• Coordinate with site personnel and other related parties to ensure timely and accurate presentation of reports.
• Any other duty as and when assigned by the Project Manager and Manager.
• Communication in English and Mandarin (in order to liaise with Chinese speaking associate).

Skills

Documentation

Records management

Administrative support

Communication (English)

Mandarin

Project coordination

Job description

Hua Leong Group Pte. Ltd. is seeking a meticulous Site Administrator to support the project team at the Singapore site office.

You will create and maintain document indexes, file inspection reports, and assist with procurement and contract administration to ensure timely project deliverables. Key responsibilities include coordinating supplies, tracking manpower movement, compiling ISO-compliant documents, and liaising with HR.