Construction Site Admin Assistant cum Document Controller

KELLER FOUNDATIONS (S E ASIA) PTE. LTD.; Singapore; On-site; SGD 31,000 - 47,000; Full time

Benefits offered by this job

Annual Leave

Medical Insurance Coverage

Learning & Development Opportunities

Referral Incentive

Employee Assistance Programme

Job summary

Keller Foundations (S E Asia) PTE. LTD. on site in Singapore seeks a Site Admin Assistant cum Document Controller to support the Operations team, maintain records, manage inventory, and coordinate documentation to keep day-to-day site work running smoothly.

Diploma/NITEC/Professional Certificate, 2 years admin experience in construction, and proficiency with MS Office are required; you will liaise with HR, Finance and IT, handle document control, and assist audits.

Qualifications

• Diploma/NITEC/Professional Certificate is required.

Responsibilities

• Provide administrative support to site management and project teams.
• Maintain and update site records, attendance, leave records and manpower reports.
• Prepare and submit timesheets, overtime records and other workforce documentation.
• Coordinate site logistics, accommodation, transport, and office supplies as needed.
• Assist in organizing meetings, prepare minutes and track follow-up actions.
• Liaise with HR, Finance, Procurement and IT on administrative matters.

Skills

Administrative support

Record keeping

On-site coordination

Communication

Education

Diploma/NITEC/Professional Certificate

Tools

Microsoft Office

Job description

Every day, people around the world live, work and play on ground prepared by Keller, the world’s largest geotechnical specialist contractor. Along with Planet, Principles and Profitable Projects, ‘People’ is one of the four Ps we use to define our Sustainability strategy at Keller.

We value diversity and celebrate individual differences, believing that our inclusive culture helps the business continue to grow as a strong, dynamic and innovative organisation. We encourage all our people to realise their full potential and deliver exceptional performance.

We are committed to creating a work environment and culture that brings out our best and keeps Keller a great place to work.

We are looking for a Site Admin Assistant cum Document Controller who will be able to provide comprehensive administrative and operational support to the Operations team on site, ensuring smooth day-to-day site operations by maintaining accurate records, managing inventory, processing documentation, and monitoring key operational indicators.

Job Description:

Site Administration

• Provide administrative support to site management and project teams.
• Maintain and update site records, employee attendance, leave records, and manpower reports.
• Prepare and submit timesheets, overtime records, and other workforce-related documentation.
• Coordinate site logistics, accommodation arrangements, transportation, and office supplies when required.
• Assist in organizing meetings, preparing meeting minutes, and tracking follow-up actions.
• Liaise with internal departments such as Human Resources, Finance, Procurement, and IT on administrative matters.
• Maintain proper filing systems for site correspondence and project records.
• Support onboarding activities and document collection for new site personnel.

Document Control

• Manage the receipt, registration, filing, distribution, and archival of project documents.
• Maintain the document register and ensure all project documents are accurately recorded and updated.
• Control document revisions and ensure only the latest approved versions are circulated and used.
• Track submissions, approvals, drawings, method statements, reports, and other project-related documentation.
• Coordinate document submissions to clients, consultants, subcontractors, and internal stakeholders.
• Ensure compliance with document control procedures and company quality management requirements.
• Perform routine audits of document records to ensure completeness and accuracy.
• Maintain both electronic and physical filing systems in an organized manner.

Reporting & Compliance

• Compile and prepare periodic project reports as required by management.
• Assist in maintaining QA/QC, HSE, and project documentation records.
• Ensure confidentiality of project information and records.
• Support project teams during internal and external audits by providing required documentation.

Job Requirements:

• Possess a Diploma, NITEC or Professional Certificate
• Proficient in Microsoft Office applications (e.g. Word, Excel etc.)
• Minimum 2 years of administrative experience, preferably in a construction, civil engineering, or geotechnical environment.
• Experience handling procurement documentation, invoicing, and regulatory submissions.
• Comfortable working in a construction site office environment.

What We Offer - Benefits:

• Annual Leave, Medical Insurance Coverage, Medical Leave, Learning & Development Opportunities, Referral Incentive & Employee Assistance Programme
• Friendly team and enjoyable working environment

We encourage applications from the right candidates regardless of age, gender identity, sexual orientation, religion, belief or race. Learn more about Keller's Inclusion Commitment at https://www.keller.com/how-we-work/diversity-equity-and-inclusion

Find out more here:

https://www.keller.com/