Project Admin / Document Controller

ENGIE RCS PTE. LTD.; Singapore; On-site; SGD 24,552 - 35,712; Full time

Job summary

ENGIE RCS PTE. LTD. in Singapore seeks an Admin/Document Control Assistant to support project teams with document submissions, progress reporting, and site administration.

You will ensure accurate filing, coordinate with main contractor, consultants, and internal stakeholders, and assist with MOS, risk assessments, and OMMs. The ideal candidate has at least a NITEC or equivalent, 1–2 years in admin or construction, strong MS Office skills, and a keen eye for detail.

Qualifications

• Minimum NITEC or equivalent qualification.
• 1–2 years in admin or similar role, preferably construction.
• Proficiency in Microsoft Office Suite.
• Strong organizational and multitasking abilities.
• Ability to work in a team with project managers.
• Positive, proactive attitude with attention to detail.

Responsibilities

• Generate and compile project progress reports with data.
• Provide administrative support to the project team.
• Coordinate with contractors, consultants, subcontractors and stakeholders on document submissions.
• Assist with site clearance applications and preparations.
• Consolidate essential project documentation such as MOS, RAMS, OMMs, drawings and training materials.
• Prepare weekly reports on discrepancies between trackers and contractor uploads in Procore.
• Maintain organized project filing system.
• Draft and compile detailed project progress reports.
• Oversee the document control process for the project.
• Perform general office admin duties (supplies, transportation, etc.).
• Take on ad hoc duties as assigned by the Project Manager.

Skills

Microsoft Office

Organizational skills

Multitasking

Team collaboration

Education

NITEC or Equivalent

Tools

Procore

Job description

KEY DUTIES & RESPONSIBILITIES

• Generate and compile project progress reports, including relevant data and statistics.
  
• Provide comprehensive administrative support to the project team.
  
• Coordinate with the Main Contractor, consultants, subcontractors, and internal stakeholders on document submissions and project-related administrative matters.
  
• Support the team with applications and preparations related to site clearance.
  
• Consolidate all essential project documentation, such as worker lists, Method of Statements (MOS), risk assessments, Operation &Maintenance Manuals (OMMs), catalogues, drawings, and training materials.
  
• Monitor and prepare weekly reports on discrepancies between project/testing & commissioning trackers and the Main Contractor’s uploads in Procore (including material submissions, shop drawings, MOS, etc.).
  
• Maintain an organized and up-to-date project filing system.
  
• Draft, edit, and compile detailed project progress reports.
  
• Oversee the overall document control process for the project, ensuring timely and accurate management of all documentation.
  
• Perform general office administration duties, including managing office supplies, transportation arrangements, and other site administrative matters.
  
• Undertake any other ad hoc duties assigned by the Project Manager.

JOB REQUIREMENTS

• At least NITEC or Equivalent
  
• 1-2 years of experience in Admin or a similar role, preferably in the construction industry.
  
• Strong knowledge of Microsoft Office Suite
  
• Excellent organizational and multitasking abilities to manage multiple projects and deadlines effectively.
  
• Experience working collaboratively in a team environment, supporting project managers and engineers.
  
• Positive work attitude, proactive and approachable
  
• Meticulous and attentive to details.