Project Admin / Document Controller

ENGIE Group; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

ENGIE Group is seeking an Administrative Assistant for project support in Singapore. The role focuses on compiling progress reports, document control, and comprehensive admin help to the project team.

Responsibilities include coordinating with contractors and internal stakeholders, supporting site clearance preparations, and maintaining organized project documentation to ensure timely deliverables and compliance.

Qualifications

• NITEC or equivalent qualification.
• 1–2 years of admin or similar experience, preferably in construction.
• Strong knowledge of Microsoft Office Suite.
• Excellent organizational and multitasking abilities.
• Experience working in a team with project managers and engineers.
• Positive, proactive attitude and meticulous attention to detail.

Responsibilities

• Generate and compile project progress reports with data and statistics.
• Provide comprehensive administrative support to the project team.
• Coordinate with Main Contractor, consultants, subcontractors, and internal stakeholders on document submissions and project-related administrative matters.
• Support site clearance applications and preparations.
• Consolidate project documentation (worker lists, MOS, risk assessments, OMMs, catalogues, drawings, training materials).
• Monitor weekly discrepancies between trackers and Main Contractor uploads in Procore (material submissions, shop drawings, MOS, etc.).
• Maintain an organized and up-to-date project filing system.
• Draft, edit, and compile detailed project progress reports.
• Oversee the overall document control process for the project.
• Perform general office administration duties.
• Undertake ad hoc duties assigned by the Project Manager.

Skills

MS Office

Multitasking

Team collaboration

Attention to detail

Education

NITEC or equivalent

Job description

KEY DUTIES & RESPONSIBILITIES

• Generate and compile project progress reports, including relevant data and statistics.
  
• Provide comprehensive administrative support to the project team.
  
• Coordinate with the Main Contractor, consultants, subcontractors, and internal stakeholders on document submissions and project-related administrative matters.
  
• Support the team with applications and preparations related to site clearance.
  
• Consolidate all essential project documentation, such as worker lists, Method of Statements (MOS), risk assessments, Operation &Maintenance Manuals (OMMs), catalogues, drawings, and training materials.
  
• Monitor and prepare weekly reports on discrepancies between project/testing & commissioning trackers and the Main Contractor’s uploads in Procore (including material submissions, shop drawings, MOS, etc.).
  
• Maintain an organized and up-to-date project filing system.
  
• Draft, edit, and compile detailed project progress reports.
  
• Oversee the overall document control process for the project, ensuring timely and accurate management of all documentation.
  
• Perform general office administration duties, including managing office supplies, transportation arrangements, and other site administrative matters.
  
• Undertake any other ad hoc duties assigned by the Project Manager.

JOB REQUIREMENTS

• At least NITEC or Equivalent
  
• 1-2 years of experience in Admin or a similar role, preferably in the construction industry.
  
• Strong knowledge of Microsoft Office Suite
  
• Excellent organizational and multitasking abilities to manage multiple projects and deadlines effectively.
  
• Experience working collaboratively in a team environment, supporting project managers and engineers.
  
• Positive work attitude, proactive and approachable
  
• Meticulous and attentive to details.