Administrative Assistant

SMART PUNJAB ENGINEERING PTE. LTD.; Singapore; On-site; SGD 47,000 - 73,000; Full time

Job summary

SMART PUNJAB ENGINEERING PTE. LTD. in Singapore is seeking an on-site project administrator to support site construction teams.

You will manage project documentation, coordinate with stakeholders, supervise administrative staff, and assist in budgeting and invoicing to keep costs and schedules on track. The role requires proactive problem-solving, clear meeting facilitation, and timely reporting to ensure quality and regulatory compliance across all project stages, with attention to cost

Responsibilities

• Maintain project documentation (contracts, permits, reports) and ensure regulatory compliance
• Assist in preparing and monitoring budgets for financial oversight
• Process invoices and manage payables/receivables accurately
• Supervise admin staff and provide training to the team
• Prepare meeting agendas and record minutes for effective communication
• Identify and resolve admin issues to improve efficiency
• Support PMs in addressing on-site operational challenges
• Assist site team to ensure smooth execution and schedule adherence
• Plan proactively to resolve site problems before impacting cost or schedule

Job description

Job Summary

Support site construction teams by managing documentation, coordinating with stakeholders, supervising site labor, and resolving operational and technical challenges to ensure timely, cost-effective, and quality project execution.

Responsibilities

• Maintain project documentation, including contracts, permits, and reports, ensuring compliance with legal and regulatory requirements
• Assist in preparing and monitoring budgets to support financial oversight
• Process invoices and manage accounts payable and receivable accurately
• Supervise administrative staff and deliver training to enhance team performance
• Facilitate meetings by preparing agendas and recording minutes to support effective communication
• Identify and resolve administrative issues to improve operational efficiency
• Support project managers in addressing and solving operational challenges on-site
• Assist the site construction team to ensure smooth execution of work and adherence to project schedules
• Plan proactively to resolve site problems before they impact cost, schedule, or quality