Company Secretary

RAWLINSON & HUNTER (SINGAPORE) PTE. LIMITED; Singapore; On-site; SGD 90,000 - 150,000; Full time

Benefits offered by this job

Competitive salary and benefits

Professional development opportunities

Collaborative work environment

Job summary

Rawlinson & Hunter (Singapore) PTE. LIMITED is seeking an experienced Company Secretary to ensure statutory compliance and effective governance for clients.

You will manage statutory records, coordinate board and shareholder meetings, advise on regulatory requirements, and maintain strong client relationships while upholding confidential information. The ideal candidate has a law or business degree, ICSA chartered secretary, 4+ years in corporate secretarial roles, and excellent communication

Qualifications

• Bachelor’s degree in law or related field.
• Chartered Secretary (ICSA) or equivalent qualification.
• Minimum 4 years in a similar role specializing in governance and compliance.
• In-depth knowledge of Singapore corporate governance and regulatory requirements.
• Excellent organizational and time-management skills.

Responsibilities

• Maintain and update statutory books and file returns with ACRA.
• Organize board and shareholder meetings; prepare minutes and resolutions.
• Provide legal, financial, and strategic advisory during meetings.
• Advise clients on company structuring and governance best practices.
• Ensure ongoing regulatory compliance for group companies and clients.
• Liaise with regulatory authorities and manage client onboarding and documentation.
• Manage client communications, billing processes, and internal databases.

Skills

Corporate governance

Compliance knowledge

Communication

Time management

Education

Bachelor’s degree in law

Chartered Secretary qualification (ICSA)

Tools

Microsoft Office Suite

Corporate secretarial software

Job description

Company Overview

Rawlinson & Hunter is a leading organization in the Private Client professional services sector, committed to excellence and innovation. We are looking for a highly skilled and experienced Company Secretary to join our dynamic team. In this role, you will play a crucial part in ensuring compliance with statutory and regulatory requirements. The ideal candidate will possess a proactive, detail-oriented mindset, along with excellent communication and interpersonal skills to effectively manage client relationships and uphold compliance standards.

Key Responsibilities

• Maintain and update all the statutory books, including registers, and prepare and file statutory returns and forms with the Accounting and Corporate Regulatory Authority (ACRA).
• Organize and facilitate board and shareholder meetings, preparing agendas, minutes, and resolutions. Attend meetings to draft minutes and lodge necessary forms with ACRA promptly.
• Provide legal, financial, and strategic advice during meetings and support the implementation of board decisions.
• Offer strategic guidance to clients on company structuring, compliance requirements, and best practices in corporate governance, fostering strong client relationships.
• Address and resolve client issues promptly to ensure high levels of satisfaction.
• Ensure compliance with all statutory and regulatory requirements for the group companies and clients.
• Acting as a liaison between clients and regulatory authorities to address queries and ensure timely responses.
• Assist in compliance reviews by identifying and assessing risks and oversee the onboarding process for new clients to ensure all documentation is collected and compliance checks are completed.
• Assist the team in managing client billing processes, ensuring timely invoicing and payment collections.
• Regular maintenance of the internal client database.
• Stay informed about changes in legislation, regulations, and industry trends that may impact clients, effectively communicating relevant updates.
• Manage correspondence, reports, and other documents while effectively handling any ad hoc tasks as required and demonstrating the ability to work independently with minimal supervision.
• Handle sensitive information with discretion and maintain confidentiality of corporate records and discussions.

Qualifications

• Bachelor’s degree in law, Business Administration, or a related field.
• Chartered Secretary qualification (ICSA) or equivalent.
• Minimum of 4 years of experience in a similar role.
• In-depth knowledge of corporate governance and compliance regulations in Singapore.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• High level of integrity and professionalism.

Preferred Skills

• Experience with corporate secretarial software.
• Familiarity with the Companies Act and other relevant legislation.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite.

Benefits

• Competitive salary and benefits package.
• Opportunities for professional development and career advancement.
• A supportive and collaborative work environment.