Commercial Executive

TRU-MARINE PTE. LTD.; Singapore; On-site; SGD 39,000 - 56,000; Full time

Job summary

TRU-MARINE PTE. LTD. in Singapore seeks an operations coordinator to support commercial activities, handling quotations, tender documents and invoicing, and liaising with suppliers for on-site parts.

You will collect and analyze commercial information, consolidate contract documents, monitor project milestones for timely invoicing, manage billing and payments, and assist in reporting to management.

Responsibilities

• Respond to customer enquiries and prepare quotations, tender documents and invoices.
• Liaise with vendors to procure parts for on-the-job purposes.
• Collect and store commercial information; compile reports and presentations; maintain client files.

Job description

• Delight customers with effective responses to customer’s enquiries, preparing quotations and tender documents and invoices, liaising with vendor to procure parts for *on the job* purposes.
• Collecting and storing commercial information from various sources, responsible for compiling reports and presentations as required; prepare, maintain and update clients’ files; and assist in collecting and analyzing commercial information.
• Prepares and consolidates contract documentation for contract signing, performs checks on the contract documentation and handles disputed views in contract variation, when required.
• Coordinates with relevant departments and tracks project milestone for timely issuance of work completion certificate for invoicing purposes.
• Handles billing and invoicing based on the contracted payment terms and liaises with estimation team members on the project costings and follow up on payment collection and liaises with customers and legal on complicated payment terms, including reporting to management on issues that would considerably affect the cost and delivery of the project.
• Collates and manages customers feedback by trending and tracking the returned rate of completed customer feedback forms from customers for further improvement.
• Any other ad hoc duties.