Commercial Executive (IT Project) #IDO

Recruit Express Pte Ltd; Singapore; On-site; SGD 45,000 - 64,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a Commercial Executive to support tender administration, project costing, and commercial documentation. You will work closely with Sales, Finance, Procurement, and Project teams to ensure precise submissions and effective cost monitoring.

Key tasks include preparing tender documentation, quotations, cost sheets, and progress claims, while tracking budgets and profitability.

Qualifications

• Diploma or Degree in Business Administration, Quantity Surveying, Engineering, Finance, or a related discipline.
• Experience in tender administration, project costing, or contract administration is preferred.
• Proficient in Microsoft Excel.
• Experience with Microsoft Dynamics 365 Business Central is advantageous but not mandatory.
• Strong numerical, analytical, and organisational skills.
• Detail-oriented with the ability to prepare accurate documentation and meet multiple deadlines.
• Able to work independently and collaborate across departments.
• Flexible and adaptable to changing business requirements and priorities.

Responsibilities

• Assist in preparing and submitting pre- and post-tender documentation, including BOQ, cost sheets, progress claims, and other commercial documents.
• Prepare quotations, delivery orders, invoices, and related supporting documentation.
• Review and monitor project costs, budgets, and profitability.
• Perform cost analysis and highlight potential cost overruns or discrepancies to management.
• Track and follow up on progress claims, variation orders, and other project-related commercial matters.
• Coordinate the handover of awarded projects to the Project team for execution.
• Assist in arranging project kick-off meetings and ensure all relevant commercial and contractual information is communicated.
• Attend commercial, project, and client meetings when required.
• Maintain accurate tender, contract, costing, and project records.
• Provide general administrative support to the Commercial team.
• Perform other ad-hoc duties as assigned.

Skills

Tender administration

Project costing

Commercial support

Contract administration

Microsoft Excel

Microsoft Dynamics 365 BC

Education

Diploma or Degree in Business Administration, Quantity Surveying, Engineering, Finance, or related

Tools

Microsoft Dynamics 365 Business Central

Job description

The Commercial Executive supports tender administration, project cost control, commercial documentation, and project handover. The role works closely with the Sales, Finance, Procurement, and Project teams to ensure accurate submissions, effective cost monitoring, and smooth project execution.

Key Responsibilities

• Assist in preparing and submitting pre- and post-tender documentation, including Bills of Quantities (BOQ), cost sheets, progress claims, and other commercial documents.
• Prepare quotations, delivery orders, invoices, and related supporting documentation.
• Review and monitor project costs, budgets, and profitability.
• Perform cost analysis and highlight potential cost overruns or discrepancies to management.
• Track and follow up on progress claims, variation orders, and other project-related commercial matters.
• Coordinate the handover of awarded projects to the Project team for execution.
• Assist in arranging project kick-off meetings and ensure that all relevant commercial and contractual information is properly communicated.
• Attend commercial, project, and client meetings when required.
• Maintain accurate and up-to-date tender, contract, costing, and project records.
• Provide general administrative support to the Commercial team.
• Perform other ad-hoc duties as assigned.

Qualifications and Skills

• Diploma or Degree in Business Administration, Quantity Surveying, Engineering, Finance, or a related discipline.
• Relevant experience in tender administration, project costing, commercial support, or contract administration is preferred.
• Proficient in Microsoft Office applications, particularly Microsoft Excel.
• Experience using Microsoft Dynamics 365 Business Central would be an advantage but is not mandatory.
• Strong numerical, analytical, and organisational skills.
• Detail-oriented, with the ability to prepare accurate documentation and manage multiple deadlines.
• Able to work independently with minimal supervision and collaborate effectively across departments.
• Flexible and adaptable to changing business requirements and priorities

Email: [e-mail]

CEI Reg No: R26160004

EA License No: 99C4599

Recruit Express Pte Ltd