Centre Executive (Central or West new centres opening in 2027)

E-BRIDGE PRE-SCHOOL PTE. LTD.; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

E-BRIDGE PRE-SCHOOL PTE. LTD.

is seeking an Administrative Executive to support the centre’s day‑to‑day operations, including data entry in Little Lives and ECDA CMS, and to provide warm customer care to students and their parents during their stay with the school. You will handle enrolment and finance tasks, procurement, and general clerical duties, while liaising with ECDA subsidy officers, licensing officers, and vendors to ensure smooth operations and accurate record‑keeping in a fast‑paced

Qualifications

• Minimum 3 GCE O’levels with at least B4 in English and credit in a second language.
• At least 2 years of experience in an administrative role.
• Good interpersonal skills, able to relate to people from different culture and languages.
• Good written and verbal communication skills.
• Able to work independently, multi-task and adapt quickly in a fast-paced environment.
• Able to handle confidential information with discretion and integrity.
• Proficient in MSOffice Applications.

Responsibilities

• Administration: Data entry of child transactions into Little Lives and ECDA CMS; general clerical duties; liaise with ECDA subsidy officers and other stakeholders.

Skills

Interpersonal skills

Multitasking

Communication skills

Independence

Education

Minimum 3 GCE O levels with B4 in English and credit in a second language

Tools

MS Office

Job description

Working Location: Kent Height, Parc Meadow & Keat Hong

The Administrative Executive will be responsible to the Centre Leader for all administrative details related to the day-to-day operations of the centre and provide customer care services to students and their parents during their stay with the school.

Job Roles & Responsibilities

1. Administration:

Support the centre with data entry of child transactions into Little Lives and ECDA CMS system. This includes:

• Child Transactions: Enrolment, Withdrawal, Transfer, Change of Program, Student Pass Application, Promotion of Children
• Subsidy applications in CMS for all new and existing cases
• Update of school fees changes in CMS at child level (yearly)
• Update of vacancy status in CMS
• Retrieval of documents for audit purpose
• Handles queries from existing and new parents and provide support whenever needed
• Liaise with both external and internal stakeholders such as ECDA subsidy officers, licensing officers, financial assistance officers to facilitate and resolve enrolment and subsidy/financial assistance application issues
• Responsible for proper storage of stationary and uniforms
• Perform general clerical duties
• Support operational work flow
• Upkeeping of children's P file

2. Enrolment:

• Maintaining a waiting list, calling parents up for enrolment when a vacancy arises
• Follow up with parents on the documents needed for enrolment
• Planning of orientation sessions for new enrolment

3. Finance:

• Issuing of ad-hoc invoices, e.g. first-time payment, uniforms purchase etc
• Checking of monthly fee invoices
• Creating of monthly GIRO deduction listing, updating of monthly payment
• GSII monthly reconciliation
• Adding the correct subsidies discount for each child
• Follow-up on discrepancies for any over-payment or under-payment of subsidy as well as subsidies adjustments in CMS
• Petty cash handling

4. Customer Service

• Meet and greet parents, students and visitors at the school
• Provide proper information about school fees and programs
• Handle calls/emails/walk-ins enquiries from existing and new parents
• Taking charge of the centre's inbox

5. Procurement

• Purchase items from suppliers for capital expenditures, kitchen, stationery, events, etc Prepare Expenditure Requisition Forms and obtain price quotations from suppliers

Job Requirements

• Minimum 3 GCE ‘O’ levels with at least B4 in English and credit in a second language
• At least 2 years of experience in an administrative role
• Good interpersonal skills, able to relate to people from different culture and languages
• Good written and verbal communication skills
• Able to work independently, multi-task and adapt quickly in a fast-paced environment
• Able to handle confidential information with discretion and integrity
• Proficient in MSOffice Applications

We offer a competitive remuneration package plus benefits to the right candidate.