Centre Administrator

Muslim Missionary Society, Singapore, The; Singapore; On-site; SGD 22,000 - 36,000; Full time

Job summary

Muslim Missionary Society, Singapore is seeking a Centre Administrator to keep the childcare centre well-run. You will support the Centre Leader, greet families, and ensure smooth operations so educators can focus on children.

You will handle admin, finance, enrolments, fee collection, vendor liaison, and prepare regular reports. The role requires 2+ years in admin or customer service, familiarity with ECDA regulations, and MS Office proficiency.

Qualifications

• GCE 'O' / 'A' Levels or a Diploma in any discipline.
• At least 2 years of experience in administrative or customer service roles (preferably in education or childcare).
• Familiarity with ECDA regulations, licensing standards and SPARK.
• Working knowledge of early childhood education practices.
• Bonus: Knowledge of risk identification and mitigation.

Responsibilities

• Support the Centre Leader with day-to-day operations, including admin, finance, audit, compliance and public relations
• Manage ECDA submissions, including CMS data entry for new enrolments and educators' Letters of Notification
• Be the first point of contact for parents and visitors, via phone and walk-in enquiries
• Handle school fees, subsidy applications, enrolment documents and outstanding payments with parents
• Process purchase orders, payment requests and petty cash claims, and keep expenditure on track
• Procure supplies and manage service contracts for office equipment and facilities
• Liaise with vendors, parents and HQ on Centre operations and compliance
• Prepare regular reports such as fee collection summaries, petty cash reports and enrolment data
• Help plan Centre visits, events and parent engagement activities

Skills

Communication skills

Teamwork

Proactive mindset

Office proficiency

Education

O/ A Levels or Diploma

Tools

MS Office (Word, Excel, PowerPoint)

Job description

The heart of the Centre. Keep it running beautifully.

Join us as our Centre Administrator and be the friendly face and organised mind behind a thriving childcare centre. You'll support the Centre Leader, welcome families, and make sure everything runs smoothly, so our educators can focus on the children.

What You'll Do

• Support the Centre Leader with day-to-day operations, including admin, finance, audit, compliance and public relations
• Manage ECDA submissions, including CMS data entry for new enrolments and educators' Letters of Notification
• Be the first point of contact for parents and visitors, via phone and walk-in enquiries
• Handle school fees, subsidy applications, enrolment documents and outstanding payments with parents
• Process purchase orders, payment requests and petty cash claims, and keep expenditure on track
• Procure supplies and manage service contracts for office equipment and facilities
• Liaise with vendors, parents and HQ on Centre operations and compliance
• Prepare regular reports such as fee collection summaries, petty cash reports and enrolment data
• Help plan Centre visits, events and parent engagement activities

What We're Looking For

• GCE 'O' / 'A' Levels or a Diploma in any discipline
• At least 2 years of experience in administrative or customer service roles (preferably in education or childcare)
• Familiarity with ECDA regulations, licensing standards and SPARK
• Working knowledge of early childhood education practices
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• A strong team player with a proactive, continuous-improvement mindset
• A genuine passion for nurturing young children
• High integrity and a commitment to Jamiyah's mission
• Willingness to attend occasional events outside office hours
• Bonus: Knowledge of risk identification and mitigation

Why Join Us?

• A meaningful role with a mission-driven organisation: Serving the community, caring for all
• A varied role where no two days look the same
• A supportive team and the chance to contribute to the Centre’s quality and reputation