[CBD] ESP Administrator (Procurement / Up $3800) #HAC

Recruit Express Pte Ltd; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

Recruit Express Pte Ltd is seeking an organized Procurement Administrative Professional to support the Enterprise Sourcing and Procurement (ESP) team in Singapore. You will handle contract and NDA processing, vendor coordination, and end-to-end admin tasks for low-value purchases.

The role requires 1–3 years of related experience, proficiency in Microsoft Office, and familiarity with procurement platforms like INFOmatch, SAP or Coupa.

Qualifications

• Diploma or degree in Business Admin, Finance, IS or related field.
• 1–3 years of admin experience; internship ok for entry-level.
• Proficient in Microsoft Office applications.
• Experience with procurement systems INFOmatch, SAP or Coupa is an advantage.

Responsibilities

• Provide administrative support to the ESP team.
• Assist with the preparation, review and execution of contracts and NDAs via wet-ink or electronic signatures.
• Coordinate and schedule meetings and interviews.
• Maintain procurement records, including contracts, purchase orders and vendor information.
• Provide end-to-end administrative support for low-value purchases and manage straightforward subscriptions.
• Liaise with vendors to coordinate user additions, removals and transfers.
• Process invoices and track contract renewal timelines.
• Update procurement activities in INFOmatch, SAP and Coupa.
• Ensure data accuracy across procurement systems.
• Prepare procurement reports for internal stakeholders.
• Maintain procurement documentation and record-keeping.
• Assist with basic end-user queries and other admin or procurement projects.

Skills

Administrative skills

Education

Diploma/Degree in Business Admin/Finance/IS

Tools

INFOmatch

SAP

Coupa

Microsoft Office

Job description

Job Responsibilities

• Provide administrative support to the Enterprise Sourcing and Procurement (ESP) team.

• Assist with the preparation, review and execution of contracts and NDAs via wet-ink or electronic signatures.

• Coordinate and schedule meetings and interviews.

• Maintain procurement records, including contracts, purchase orders and vendor information.

• Provide end-to-end administrative support for low-value purchases and manage straightforward subscriptions.

• Liaise with vendors to coordinate user additions, removals and transfers.

• Process invoices and track contract renewal timelines.

• Update procurement activities accurately in systems such as INFOmatch, SAP and Coupa.

• Ensure data accuracy and consistency across procurement management systems.

• Prepare regular and ad hoc procurement reports for internal stakeholders.

• Maintain procurement documentation and ensure proper record-keeping.

• Assist with basic end-user queries and other administrative duties or procurement-related projects as assigned.

Job Requirements

• Diploma or Degree in Business Administration, Finance, Information Systems or a related discipline.

• 1–3 years of relevant administrative experience; entry-level candidates with relevant internship experience may be considered.

• Proficient in Microsoft Office applications.

• Experience with procurement systems such as INFOmatch, SAP or Coupa will be an advantage.