Procurement Operations & Contracts Coordinator

Recruit Express Pte Ltd; Singapore; On-site; SGD 30,000 - 46,000; Full time

Job summary

Recruit Express Pte Ltd is seeking an organized Administrative Assistant to support the Enterprise Sourcing and Procurement (ESP) team in Singapore. You will assist with contracts, NDAs, meeting scheduling, and maintaining procurement records, ensuring accuracy across systems.

The role requires 1–3 years of admin experience, proficiency in Microsoft Office, and familiarity with procurement platforms such as INFOmatch, SAP or Coupa is a plus.

Qualifications

• Diploma or Degree in Business Administration, Finance, Information Systems or a related discipline.
• 1–3 years of relevant administrative experience; entry-level candidates with relevant internship experience may be considered.
• Proficient in Microsoft Office applications.
• Experience with procurement systems such as INFOmatch, SAP or Coupa will be an advantage.

Responsibilities

• Provide administrative support to the Enterprise Sourcing and Procurement (ESP) team.
• Assist with the preparation, review and execution of contracts and NDAs via wet-ink or electronic signatures.
• Coordinate and schedule meetings and interviews.
• Maintain procurement records, including contracts, purchase orders and vendor information.
• Provide end-to-end administrative support for low-value purchases and manage straightforward subscriptions.
• Liaise with vendors to coordinate user additions, removals and transfers.
• Process invoices and track contract renewal timelines.
• Update procurement activities accurately in systems such as INFOmatch, SAP and Coupa.
• Ensure data accuracy and consistency across procurement management systems.
• Prepare regular and ad hoc procurement reports for internal stakeholders.
• Maintain procurement documentation and ensure proper record-keeping.
• Assist with basic end-user queries and other administrative duties or procurement-related projects as assigned.

Education

Diploma or Degree in Business Administration, Finance, Information Systems or a related discipline

Tools

Microsoft Office

Job description

Recruit Express Pte Ltd is seeking an organized Administrative Assistant to support the Enterprise Sourcing and Procurement (ESP) team in Singapore. You will assist with contracts, NDAs, meeting scheduling, and maintaining procurement records, ensuring accuracy across systems.

The role requires 1–3 years of admin experience, proficiency in Microsoft Office, and familiarity with procurement platforms such as INFOmatch, SAP or Coupa is a plus.