Enterprise Sourcing & Procurement (ESP) Administrator (CBD/ Up $3800) #HAC

Recruit Express Pte Ltd; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Recruit Express Pte Ltd in Singapore is seeking an organized Procurement Admin to support the Enterprise Sourcing and Procurement team with daily administrative tasks.

You will assist with contract reviews and NDAs, coordinate meetings, maintain procurement records and process low-value purchases.

Requires Diploma or Degree and 1–3 years of relevant experience; proficiency in MS Office and familiarity with INFOmatch, SAP or Coupa is a plus.

Qualifications

• Diploma or degree in Business Admin/Finance/IS.
• 1–3 years of relevant admin experience; interns may be considered.
• Proficient in Microsoft Office applications.
• Experience with procurement systems INFOmatch, SAP or Coupa is an advantage.

Responsibilities

• Provide administrative support to the Enterprise Sourcing and Procurement (ESP) team.
• Assist with the preparation, review and execution of contracts and NDAs via wet-ink or electronic signatures.
• Coordinate and schedule meetings and interviews.
• Maintain procurement records, including contracts, purchase orders and vendor information.
• Provide end-to-end administrative support for low-value purchases and manage straightforward subscriptions.
• Liaise with vendors to coordinate user additions, removals and transfers.
• Process invoices and track contract renewal timelines.
• Update procurement activities accurately in systems such as INFOmatch, SAP and Coupa.
• Ensure data accuracy and consistency across procurement management systems.
• Prepare regular and ad hoc procurement reports for internal stakeholders.
• Maintain procurement documentation and ensure proper record-keeping.
• Assist with basic end-user queries and other administrative duties or procurement-related projects as assigned.

Skills

MS Office

Organizational skills

Education

Diploma or Degree in Business Admin/Finance/IS

Tools

INFOmatch

SAP

Coupa

Job description

Job Responsibilities

• Provide administrative support to the Enterprise Sourcing and Procurement (ESP) team.

• Assist with the preparation, review and execution of contracts and NDAs via wet-ink or electronic signatures.

• Coordinate and schedule meetings and interviews.

• Maintain procurement records, including contracts, purchase orders and vendor information.

• Provide end-to-end administrative support for low-value purchases and manage straightforward subscriptions.

• Liaise with vendors to coordinate user additions, removals and transfers.

• Process invoices and track contract renewal timelines.

• Update procurement activities accurately in systems such as INFOmatch, SAP and Coupa.

• Ensure data accuracy and consistency across procurement management systems.

• Prepare regular and ad hoc procurement reports for internal stakeholders.

• Maintain procurement documentation and ensure proper record-keeping.

• Assist with basic end-user queries and other administrative duties or procurement-related projects as assigned.

Job Requirements

• Diploma or Degree in Business Administration, Finance, Information Systems or a related discipline.

• 1–3 years of relevant administrative experience; entry-level candidates with relevant internship experience may be considered.

• Proficient in Microsoft Office applications.

• Experience with procurement systems such as INFOmatch, SAP or Coupa will be an advantage.