C-Suite Executive Assistant: Calendar & Travel Lead

Sincere Watch Limited; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

Sincere Watch Limited is seeking an experienced executive assistant to provide comprehensive support to the CEO and Regional Managing Director in Singapore. You will expertly manage complex calendars, coordinate meetings, arrange domestic and international travel, and prepare professional materials for board and executive reviews.

The role requires 3+ years supporting C-suite leaders, strong MS 365 skills, and a discreet, highly organized approach in a fast-paced environment.

Qualifications

• Minimum 3 years of experience supporting C-suite executives or senior management.
• Advanced proficiency with Microsoft 365 applications including Outlook, PowerPoint, Excel and Word.

Responsibilities

• Provide full spectrum executive secretarial and administrative support to the CEO and Regional Managing Director.
• Manage complex calendars and coordinate meetings for senior management.
• Arrange local and overseas travel including booking flights, accommodation, transportation, visas, and itineraries.
• Prepare professional presentations, reports, meeting materials, and correspondence.
• Organise meetings, conferences and corporate events; prepare agendas and follow up on action items.
• Screen and manage emails and calls with high confidentiality and professionalism.
• Consolidate reports from departments for management review and decisions.
• Maintain accurate filing systems and documentation, both physical and electronic.
• Liaise with internal stakeholders, external partners, vendors and regional offices.
• Support business projects and ad-hoc assignments as required.

Skills

Calendar management

Travel coordination

Stakeholder management

Executive support

Outlook

PowerPoint

Excel

Word

MS Teams

SharePoint

OneDrive

AI tools

English proficiency

Chinese advantage

Discretion

Time management

Multitasking

Independent worker

Stakeholder engagement

Tools

Microsoft 365

Job description

Sincere Watch Limited is seeking an experienced executive assistant to provide comprehensive support to the CEO and Regional Managing Director in Singapore. You will expertly manage complex calendars, coordinate meetings, arrange domestic and international travel, and prepare professional materials for board and executive reviews.

The role requires 3+ years supporting C-suite leaders, strong MS 365 skills, and a discreet, highly organized approach in a fast-paced environment.