BUSINESS SUPPORT EXECUTIVE

Ong Teng Chong Building Contractor Pte Ltd; Singapore; On-site; SGD 26,000 - 40,000; Full time

Job summary

Ong Teng Chong Building Contractor Pte Ltd is seeking a versatile administrator to provide broad business support across office administration, HR, procurement, and coordination. The role offers growth as the company develops.

You will manage daily operations, assist HR activities, support procurement, finance tasks, and maintain accurate records and documentation across projects. Strong organization and communication are essential in a fast-paced environment in Singapore.

Qualifications

• Minimum GCE O-Level or NITEC qualification.
• Proficient in MS Office, especially Excel and PowerPoint.
• Preferably 2+ years of relevant experience.
• Strong communication and coordination skills.

Responsibilities

• Provide comprehensive administrative and business support across office administration, HR, procurement, and coordination.
• Manage day-to-day office operations and respond to inquiries.
• Support HR activities, including recruitment coordination and payroll administration.
• Assist with finance tasks such as invoicing and basic bookkeeping.
• Coordinate procurement, supplier documentation, and records management.
• Support project managers and site teams with documentation and reports.
• Maintain project and business documentation (BOQs, drawings, reports, compliance).
• Assist with licenses, renewals, and statutory requirements.
• Ensure records are accurate and well maintained.
• Perform ad hoc duties across different areas of the business.

Skills

Administrative support

Communication

Coordination

Multitasking

Education

GCE O-Level or NITEC

Tools

MS Office

Excel

PowerPoint

Job description

About the role

A versatile role providing broad business support across administration, HR, procurement, office management, and coordination, with opportunities to grow alongside the company.

Job Description

• Provide comprehensive administrative and business support across office administration, HR, procurement, documentation, and coordination functions.
• Manage day-to-day office operations, including phone calls, email enquiries, correspondence, filing, records management, and general administrative matters.
• Support HR activities, including recruitment coordination, employee records, payroll administration, and other HR-related functions.
• Assist with finance and accounting activities, including supplier invoices, staff claims, petty cash, quotations, invoicing, and basic bookkeeping tasks.
• Coordinate procurement and purchasing activities, including purchase orders, invoice processing, supplier documentation, and maintaining organized records.
• Provide administrative and coordination support to project managers, engineers, and site teams to facilitate smooth project and operational activities.
• Prepare and maintain project and business documentation, including BOQs, drawings, schedules, reports, compliance records, and management reports.
• Assist with company insurance, licenses, renewals, and other statutory or administrative requirements.
• Support effective office management and ensure company records and documentation are accurate, complete, and properly maintained.
• Undertake ad hoc administrative, coordination, and business support duties as required by management.
• Work flexibly across different areas of the business, with the scope of responsibilities offering opportunities to grow and expand in line with the company's development.

Requirements

• Minimum GCE O-Level or NITEC qualification.
• Proficient in MS Office applications, particularly Excel and PowerPoint.
• Preferably with at least 2 years of relevant experience
• Strong communication and coordination skills.
• Able to multitask, prioritize tasks effectively, and perform well under pressure in a fast-paced environment.
• Demonstrates professionalism, accuracy, and a high level of attention to detail