Business Support, Events

Jones Lang LaSalle Incorporated; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

JLL Singapore is seeking an Event Coordinator to manage end-to-end event delivery, from requisition to post-event feedback, ensuring seamless operations across spaces such as Recreation Area, Auditorium and Hexagon Event operations.

You will coordinate logistics, liaise with organizers and vendors, update calendars, arrange manpower and equipment, and act as the point of contact during events, with opportunities to grow in a global real estate services firm.

Responsibilities

• Respond to event requisition from organizers
• Collate event logistics requirements
• Confirm event booking
• Update event calendar – Conduct daily checks
• Event spaces setup in accordance with event booking requests and specification: Recreation Area, Auditorium, Hexagon Event operations
• Before events: Ensure Event Schedule is updated at the end of every week (Friday), and flashed on Reception TV start of every week (Monday)
• Before events: Ensure space is available before committing
• Before events: Finalise event details and requirements with organiser
• Before events: Ensure sufficient manpower, operating equipment and/or furniture
• Before events: Create event visual for reception counter screen
• During events: Be point of contact for organisers and assist with any queries and/or requests
• After events: Prepare table/seating setup for next event
• After events: Reset table/seating setup for next day (ongoing event)
• After events: Send out Type Form survey to organiser(s) for feedback
• After events: Update event trackers/statistics
• Site Visits: Liaise with requestor
• Site Visits: Liaise with vendors/contractors
• Ad-hoc Services: Repair/Maintenance works – assist with repairs/replacement/maintenance of furniture and fixtures, and operating equipment
• Ad-hoc Services: Audio/Visual – assist with AV setup and/or troubleshooting in absence of AV technician

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Event Coordination

• Respond to event requisition from organizers
• Collate event logistics requirements
• Confirm event booking
• Update event calendar – Conduct daily checks
• Event spaces setup in accordance with event booking requests and specification:
  • Recreation Area
  • Auditorium
  • Hexagon Event operations
• Before events:
  • Ensure Event Schedule is updated at the end of every week (Friday), and flashed on Reception TV start of every week (Monday)
  • Ensure space is available before committing
  • Finalise event details and requirements with organiser
  • Ensure sufficient manpower, operating equipment and/or furniture
  • Create event visual for reception counter screen
• During events:
  • Be point of contact for organisers and assist with any queries and/or requests
• After events:
  • Prepare table/seating setup for next event
  • Reset table/seating setup for next day (ongoing event)
  • Send out Type Form survey to organiser(s) for feedback
  • Update event trackers/statistics

Site Visits

• Liaise with requestor
• Liaise with vendors/contractors

Ad-hoc Services

• Repair/Maintenance works – assist with repairs/replacement/maintenance of furniture and fixtures, and operating equipment
• Audio/Visual – assist with AV setup and/or troubleshooting in absence of AV technician

Location: On-site –Singapore

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.