Workplace Executive

Jones Lang LaSalle Incorporated; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Facilities Management professional on-site in Singapore to manage vendors, optimize workplace operations, and drive safety and efficiency improvements. The role emphasizes data-driven reporting, asset tracking, and cross-functional collaboration with management and employees.

The ideal candidate will have a background in corporate facility management, strong MS Office skills, and excellent communication abilities to coordinate multiple stakeholders

Qualifications

• ITE or Diploma in Finance, Business and Management.
• Proven experience in facility management, preferably in a corporate setting.
• Excellent organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Manage and coordinate multiple vendors and contractors.
• Negotiate with vendors on contracts and costs.
• Perform spot checks on cleaning and maintenance services
• Respond to ad-hoc requests from employees or management
• Ensure all critical issues have been addressed and plan for resolution
• Monitor and manage emergencies or urgent workplace issues.
• Continuously assess the workplace for potential improvements in efficiency, safety, or experience
• Update asset registers and maintenance schedules
• Analyse workplace data and KPIs, preparing monthly reports

Skills

Vendor management

Data analysis

MS Office

Communication

Facilities management

Problem-solving

Education

ITE or Diploma in Finance, Business and Management

Tools

Microsoft Office Suite

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Responsibilities

• Manage and coordinate multiple vendors and contractors.
• Negotiate with vendors on contracts and costs.
• Perform spot checks on cleaning and maintenance services
• Respond to ad-hoc requests from employees or management
• Ensure all critical issues have been addressed and plan for resolution
• Monitor and manage any emergencies or urgent workplace issues.
• Continuously assess the workplace for potential improvements in efficiency, safety, or experience
• Update asset registers and maintenance schedules
• Analyse workplace data and KPIs, preparing monthly reports

Data Analysis and Reporting

• Proficiency in collecting, analyzing, and interpreting workplace data.
• Ability to create and present KPI reports and SLAs.

Asset Management

• Experience in maintaining asset registers and inventory.
• Knowledge of maintenance planning and execution.

Vendor Management

• Ability to manage and coordinate multiple vendors and contractors.
• Experience in conducting quality control checks and spot inspections.
• Negotiation skills for managing vendor contracts and costs.

Workplace Experience and Service Management

• Understanding of workplace experience concepts and best practices
• Customer service orientation for managing help desk operations and user requests.

Environment, Health & Safety (EHS)

• Understanding of EHS regulations and standards
• Experience in implementing and maintaining EHS programs.
• Knowledge of emergency preparedness and response procedures

Analytical and Problem-Solving Skills

• Ability to identify trends, issues, and improvement opportunities from data.
• Critical thinking skills for developing solutions to workplace challenges.

Communication and Interpersonal Skills

• Excellent written and verbal communication abilities
• Ability to collaborate effectively with various departments and stakeholders.

Organizational and Time Management Skills

• Capacity to manage multiple tasks and priorities simultaneously.
• Attention to detail and ability to meet deadlines.

Technical Skills

• Proficiency in using relevant software and tools for data management and reporting , Microsoft Office.
• Understanding of workplace technologies and digital infrastructure.

Qualifications

• ITE or Diploma in Finance, Business and Management.
• Proven experience in facility management, preferably in a corporate setting.
• Excellent organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office Suite.

Preferred Qualifications

• Experience in Vendor management and customer experience.

Location

• On-site –Singapore

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.