Admin Executive

Jones Lang LaSalle Incorporated; Singapore; Sur place; SGD 47 000 - 69 000; Plein temps

Résumé du poste

Jones Lang LaSalle Incorporated in Singapore is seeking an On-site Administrative Coordinator to support site operations, manage documentation and assist with billing processes. You will work with site teams to ensure timely reporting, invoicing, and documentation.

Join a global real estate leader and contribute to efficient cashflow, audit readiness, and SOP updates. You will coordinate with vendors, maintain records, and help prepare materials for audits and client billing, while upholding

Responsabilités

• Ensure timely submission of management and service reports by site teams to enable accurate, on-time client billing with no delays
• Submit invoices to the client system promptly
• Raise and track client billings for various sites when required
• Keep track of vendor invoices and statements of account, coordinating with site teams as needed
• Support prompt vendor payments by ensuring complete documentation and tracking billing status to support healthy cashflow management
• Ensure compliance with financial procedures, including purchase approvals, documentation, and expense claims
• Supervise administrative team responsible for site operations and administrative tasks
• Manage audit documentation by verifying proper follow-up on audited items and ensuring required documents are uploaded to the appropriate platform / system
• Track term contractor documentation submission and expiry dates, including insurances and security deposits
• Update and maintain Standard Operating Procedures (SOPs) and guidebooks
• Stay informed about the latest circulars and notices, ensuring compliance with changing authority requirements
• Provide support for other HQ Administration matters including employee training, team communications (e.g. newsletter), weekly safety briefing tracking, data collation as required
• Support team bid and startup activities for new wins, including site surveys, transition planning, tenant engagement and handover processes
• Provide support for any additional tasks as assigned

Description du poste

Job Description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

• Ensure timely submission of management and service reports by site teams to enable accurate, on-time client billing with no delays
• Submit invoices to the client system promptly
• Raise and track client billings for various sites when required
• Keep track of vendor invoices and statements of account, coordinating with site teams as needed
• Support prompt vendor payments by ensuring complete documentation and tracking billing status to support healthy cashflow management
• Ensure compliance with financial procedures, including purchase approvals, documentation, and expense claims
• Supervise administrative team responsible for site operations and administrative tasks
• Manage audit documentation by verifying proper follow-up on audited items and ensuring required documents are uploaded to the appropriate platform / system
• Track term contractor documentation submission and expiry dates, including insurances and security deposits
• Update and maintain Standard Operating Procedures (SOPs) and guidebooks
• Stay informed about the latest circulars and notices, ensuring compliance with changing authority requirements
• Provide support for other HQ Administration matters including employee training, team communications (e.g. newsletter), weekly safety briefing tracking, data collation as required
• Support team bid and startup activities for new wins, including site surveys, transition planning, tenant engagement and handover processes
• Provide support for any additional tasks as assigned

Location

On-site -Singapore

Privacy Notice

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

Equal Opportunity Employer

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail].

Company Description

We help our people thrive, grow meaningful careers and find a place where they belong. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.