Business Coordinator (Trading MNC, Central)

Peoplebank Asia; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Peoplebank Singapore Pte Ltd is seeking a Business Coordinator for their Chemicals Business Unit to support international trading and logistics activities. You will coordinate shipments, manage documentation, and ensure compliance with contractual and regulatory requirements across suppliers and customers.

The role emphasizes attention to detail, strong communication, and ability to handle multiple priorities while supporting process improvements in logistics workflows.

Qualifications

• Diploma/Degree in Business, Logistics, Supply Chain or related field.
• 1+ year in logistics or trade operations; 3+ years for Diploma holders.
• Experience in chemical industry or bulk shipments is advantageous.
• Familiarity with Incoterms, shipping documentation and ERP workflows.

Responsibilities

• Coordinate and monitor import, export and offshore shipments from order placement through delivery.
• Liaise with suppliers, freight forwarders, warehouses and internal logistics teams for timely movement.
• Track shipment schedules and follow up on delays or issues promptly.
• Ensure shipment activities comply with contractual, trade and regulatory requirements.
• Prepare and coordinate shipping documents including invoices, packing lists, BLs and origin certificates.
• Review documentation for completeness before submission to customers and counterparties.
• Support shipment tracking, inventory reporting and master data maintenance.
• Assist with contract/trade administrative activities and SOP maintenance.

Skills

Logistics coordination

Documentation management

Incoterms knowledge

Excel proficiency

Education

Diploma/Degree in Business, Logistics, Supply Chain or related

Tools

ERP systems

MS Excel

Job description

Our client is a leading MNC in the Trading industry, with an established presence across international markets. We are currently seeking a Business Coordinator to join the Chemicals Business Unit, supporting the smooth execution of international trading and logistics activities.

You will provide end-to-end operational and administrative support, coordinating shipments, documentation, inventory reporting and internal workflows.

You will work closely with suppliers, customers/counterparties, freight forwarders, warehouses and internal stakeholders to ensure shipments are executed accurately, efficiently and in accordance with contractual and regulatory requirements.

RESPONSIBILITIES

• Coordinate and monitor import, export and offshore shipments from order placement through to delivery.
• Liaise with suppliers, freight forwarders, warehouses and internal logistics teams to ensure timely movement of goods.
• Track shipment schedules and proactively follow up on delays, discrepancies or operational issues.
• Ensure shipment activities comply with contractual, trade and regulatory requirements.
• Prepare and coordinate shipping documents, including Commercial Invoices, Packing Lists, Bills of Lading and Certificates of Origin.
• Review documentation for completeness and accuracy prior to submission to customers, suppliers and counterparties.
• Support shipment tracking, inventory/stock reporting and master data maintenance.
• Support contract and trade-related administrative activities.
• Assist with SOP maintenance, process transitions and continuous improvement initiatives.

REQUIREMENTS

• Diploma/Degree in Business, Logistics, Supply Chain, International Trade or related discipline.
• 1+ year of relevant experience in logistics, supply chain or trade operations; 3+ years for Diploma holders.
• Experience in the chemical industry or bulk shipments is advantageous.
• Basic knowledge of international trading, shipping documentation and Incoterms.
• Familiarity with payment terms, contract management systems and ERP workflows.
• Proficient in Microsoft Office, especially Excel.
• LC & DP knowledge is an advantage but not mandatory.
• Strong attention to detail, organisational and communication skills, with the ability to manage multiple priorities.

Please note: Due to the anticipated high volume of applications, only shortlisted candidates will be contacted. All information provided will be treated with strict confidentiality and used solely for recruitment purposes.

Peoplebank Singapore Pte Ltd | EA Licence No: 08C5248