Business Administrator

FINOVA ADVISORY PTE. LTD.; Singapore; On-site; SGD 29,000 - 40,000; Full time

Job summary

FINOVA ADVISORY PTE. LTD. is seeking a capable administrative support professional to join the Insolvency, Restructuring and Investigation team in Singapore. You will assist with day-to-day office operations, invoicing, and compliance-related tasks.

The role requires at least two years in an admin/support role, strong MS Word/Excel skills, and excellent written and verbal communication. You will thrive in a fast-paced environment and contribute to accurate financial records.

Qualifications

• Pre-university or diploma required.
• Minimum 2 years of experience in office administration and support.
• Proficient in Microsoft Word and Excel.
• Strong written and verbal communication skills.
• Meticulous with strong organizational abilities.
• Able to multitask in a fast-paced environment.

Responsibilities

• Prepare invoices and monitor client payments.
• Handle banking tasks including bank guarantees.
• Record receipts/payments in client accounts.
• Prepare payment vouchers and liaise with finance for disbursements.
• Maintain records of disbursements for engagements.
• File lodgments with authorities within deadlines (ACRA, MinLaw, High Court).
• Conduct client due diligence and onboarding checks.
• Coordinate attestation of documents with Commissioners for Oaths.
• Organize storage of books and records, liaising with third-party warehousing.
• Support internal reporting and general office administration.

Job description

You will be supporting the Insolvency, Restructuring and Investigation team in the administration of corporate insolvency and restructuring engagements.

Key responsibilities:

• Prepare invoices and monitor and track payments from clients
• Dealing with banking matters, including applications and cancellations of bank guarantees
• Monitor and record receipts and payments in the clients' account
• Prepare payment vouchers for approval and liaise with finance team on payments to be made
• Record and keep track of disbursements incurred for various engagements
• Perform lodgments and filings with ACRA, MinLaw and the High Court within stipulated deadlines to ensure compliance under the applicable laws
• Perform client due diligence procedures and background checks as part of client onboarding process
• Liaise with Commissioners for Oaths for the attestation of documents
• Organizing storage of books and records, including liaising with third party warehouse
• Internal reporting
• General office management and administrative tasks

Key Requirements

• Pre-university / Diploma
• Minimum 2 years of experience in office administration and support role
• Proficient in the use of Microsoft Word and Excel
• Good writing and oral communication skills
• Meticulous and solid organization skills
• Able to work in a fast-paced environment and multitask
• Good interpersonal skills

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