admin & account assistant

PORTFOLIO ENGINEERING PTE. LTD.; Singapore; On-site; SGD 40,000 - 67,000; Full time

Job summary

PORTFOLIO ENGINEERING PTE. LTD. is seeking a seasoned accounting professional in Singapore to manage daily financial operations, ensure accurate record-keeping, and prepare essential financial statements.

You will handle AR, AP, payroll, tax filings, and liaise with external auditors, with training provided on ERP and AI systems. Strong bilingual English/Chinese communication and independence are required.

Qualifications

• LCCI or CAT or Diploma in Accountancy or related, with at least 5 years experience in accounting for private limited companies.
• Knowledge of ERP system and AI related tools.
• Self-initiative, confident, flexible and able to work independently.
• Knowledge of renewal of company insurance policy.
• Knowledge of Accounts Receivables and Payables & General Ledgers.
• Knowledge of double entries, debit and credit records.
• Reporting to Office Manager and Managing Director.
• Good listening and communications skills.
• English & Chinese: spoken and written.

Responsibilities

• Manage day to day financial operations and record keeping.
• Prepare balance sheets, profit and loss statements, and other financial reports.
• From AR, AP to full sets of accounting data entry.
• Submission of invoices to ERP system.
• Submission to authorities (CPF, GST etc.).
• Renewal of company insurance policy.
• Handle payroll and related tax filings.
• Send SOA to clients monthly.
• Prepare invoices to other consultants monthly.
• Perform bank reconciliations and monitor cash flow.
• Coordinate office administration tasks (supplies, meetings, travel) and answer calls.
• Liaise with external auditors and provide necessary documentation.
• Sorting and filing of accounting documents; prepare invoices.
• Maintain and update client information and follow up on payments.
• Handle MS-Office Word, Excel, ERP and AI system (training provided).
• Accurate and timely submission of financial reports to IRAS for sole proprietorship.
• Skills in communication, planning, scheduling, timeline, and statutory deadlines.
• Pleasant personality with good interpersonal skills or a team player.

Skills

Communication skills

Bilingual English/Chinese

Team player

Interpersonal skills

Education

Diploma in Accountancy

LCCI/CAT

Tools

ERP system

AI system

MS Office

Job description

Manage day to day financial operations and record keeping

• Preparing balance sheets, profit, and loss statements, and other financial reports
• From AR, AP to full sets of accountings data entry.
• Submission invoice to ERP system
• Submission toAuthority (CPF,GST etc..)
• Renewal ofcompany insurance policy
• Handle payrolland related tax filings
• Send S.O.A toclients by monthly
• Prepare invoiceto other consultants by monthly
• Perform bankreconciliations and monitor cash flow
• Coordinate officeadministration tasks, including supplies management, meeting scheduling, travelarrangements and attend to the phone call.
• Liaise withexternal auditors and provide necessary documentation
• Sorting andfiling of accounting documents, prepare some invoices
• Maintain andupdate client's information systematically & follow up on payment status
• Handle MS-Officeword, excel, accounting system ERP and AI system (training will beprovided)
• Accurate andtimely submission of financial reports to IRAS for sole proprietary
• Skills set oncommunication, planning, schedule, timeline and statutory deadline.
• Pleasantpersonality with good interpersonal skills or a team player

Pre- Requisites

• LCCI or CAT or Diploma in Accountancy or other related and at least 5-year experience in accounting field for private limited companies.
• Knowledge of ERP system &AI related
• You should be self-initiative, confident, flexible and able to work independently.
• Knowledge of renewal company insurance policy
• Knowledge of Accounts Receivables and Payables & General Ledgers.
• Knowledge of double entries, debit and credit records.
• Reporting to Office Manger& Managing Director
• Good listening and communications skills
• English &Chinese: spoken and written