Administration Executive - Corporate Services

Apex Fund Services (S) Pte Ltd; Singapore; On-site; SGD 28,000 - 47,000; Full time

Benefits offered by this job

Competitive remuneration

Training and development opportunities

Job summary

Apex Group in Singapore is hiring an Administration Executive for Corporate Services to support daily office operations and governance processes.

You will handle mail, couriers, director signatures, filings with ACRA/IRAS, maintain registers, and assist with KYC and archiving while coordinating with internal teams.

The role requires 2–3 years of administrative experience, strong communication, attention to detail, and the ability to work in a fast-paced, team-oriented environment.

Qualifications

• 2-3 years of administrative experience required.
• Strong communication and high attention to detail.
• Proactive, problem solver, able to work independently and in a team.
• Ability to prioritise assignments based on urgency.
• Ability to follow through assignments to completion.

Responsibilities

• Handle incoming mail and mail redirection.
• Arrange for courier services (international/local).
• Arrange for director's signature and CTC of directors/officers.
• Coordinate Fatca/CRS registrations and filings where needed.
• Archive old files and manage filing systems.
• Update registers and issue share certificates as required.
• Support KYC compilation as requested by KYC team.
• Perform receptionist duties and be in the office 5 days a week.
• Other duties as assigned by team leader/HOD.

Skills

Administrative experience

Communication skills

Detail-oriented

Team player

Prioritize tasks

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world's largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That's why, at Apex Group, we will do more than simply "empower" you.

We will work to supercharge your unique skills and experience.

Take the lead and we'll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Administration Executive - Corporate Services

Location : Singapore

What you will be doing

• Handling incoming mail (mail redirection)

• Arranging for courier - International/local

• Arranging for director's signature

• Arranging for CTC of Directors/officers

• Ordering common seal - tied up to item (a) - recharge disbursement to the client

• Recharge of disbursement (ACRA fee, courier, etc) to client

• Physical filing

• Arrange for certification/notarization of documents

• Merging documents and uploading to one drive

• Updating registers and issuance share certificates

• Open file for newly incorporated company

• Updating billing log, NAV set up form/NAV Amendment form/Billing form

• ACRA/IRAS/MOM/other e-services Filing

• FATCA/CRS registration and filing with IRAS

• Corppass registration, authorization, withdraw and changes

• Termination Checklist

• Archive old file

• Compilation of KYC as requested by KYC team

• Receptionist function, be in the office 5 days a week

• Handling some office administration assignments

• Other assignments may be assigned by team leader/HOD

Skills Required

• At least 2 to 3 years' administrative experience.

• Good communicator and high attention to detail.

• Proactive, problem solver, able to work independently and able to work with others as a team.

• Ability to priorities assignment based on urgency

• Ability to follow through the assignment till completion

• Ability to work under pace environment and multi-tasks.

• Ability to liaise and work well with various stakeholders internally and externally, ie. directors, authorities, CS/FA teams, etc.

What you will get in return

• A genuinely unique opportunity to be part of an expanding large global business;

• Competitive remuneration commensurate with skills and experience;

• Training and development opportunities

Additional information

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please https://www.apexgroup.com/corporate-social-responsibility/