Building & Facilities Executive (East / Transport Provided / Industrial)

QUESS SELECTION & SERVICES PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Quess Selection & Services Singapore is seeking a Facilities Coordinator to manage building maintenance, safety programs and admin support. You will coordinate with contractors, handle purchasing, maintain records and support ISO/audit readiness.

The ideal candidate has 3+ years in facilities management or operational administration, with strong organisational and communication skills and proficiency in MS Office. Office-based in Singapore.

Qualifications

• Minimum GCE O-Level with relevant experience, or NITEC/Higher NITEC/Diploma in Facilities Management or a related discipline.
• At least 3 years of relevant experience in facilities management or operational administration.
• Experience in facilities maintenance coordination, contractor management, purchasing, invoice processing and inventory control.
• Basic understanding of building services, preventive maintenance and service contract administration.
• Familiarity with workplace safety (WSH), ISO documentation and audit requirements.
• Proficient in Microsoft Office (Excel, Word, Outlook).

Responsibilities

• Coordinate building maintenance, preventive maintenance, repairs and works with contractors.
• Conduct regular facilities inspections and follow up on rectification works.
• Monitor maintenance schedules, licenses, inspection certificates and expiry dates.
• Handle purchasing activities, including quotation sourcing, purchase orders, invoice verification and expenditure tracking.
• Coordinate inspection, servicing and replacement of safety equipment when required.
• Support workplace safety, ISO documentation, audit prep and corrective actions.
• Maintain facilities records, vendor information, asset registers and administrative documents.
• Coordinate office and general administration matters and common-use supplies.
• Liaise with internal departments and external vendors to resolve facilities issues.
• Prepare monthly reports on maintenance activities, issues, expenditure and compliance.
• Perform other facilities and administrative duties as assigned.

Skills

Organisational skills

Communication

Coordination

Problem-solving

Independent working

Education

GCE O-Level

NITEC

Higher NITEC/Diploma in Facilities Management

Diploma in Facilities Management

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Responsibilities

• Coordinate building maintenance, preventive maintenance, repairs and facilities improvement works with contractors and vendors.
• Conduct regular facilities inspections, identify defects and follow up on rectification works.
• Monitor maintenance schedules, service contracts, licences, inspection certificates and expiry dates.
• Handle purchasing activities, including quotation sourcing, purchase orders, invoice verification and expenditure tracking.
• Coordinate the inspection, servicing and replacement of safety equipment when required.
• Support workplace safety (WSH), ISO documentation, audit preparation and follow-up on corrective actions.
• Maintain facilities records, vendor information, asset registers and other administrative documents.
• Coordinate office and general administration matters, including workplace facilities, equipment and common-use supplies.
• Liaise with internal departments and external vendors to resolve facilities and administrative issues.
• Prepare monthly reports on maintenance activities, outstanding issues, expenditure, inventory and compliance-related matters.
• Perform other facilities and administrative duties as assigned.

Requirements

• Minimum GCE O-Level with relevant experience, or NITEC/Higher NITEC/Diploma in Facilities Management, Building Services, Engineering, Business Administration or a related discipline.
• At least 3 years of relevant experience in facilities management, building maintenance or operational administration.
• Experience in facilities maintenance coordination, contractor management, purchasing, invoice processing and inventory control.
• Basic understanding of building services, preventive maintenance and service contract administration.
• Familiarity with workplace safety (WSH), ISO documentation and audit requirements.
• Proficient in Microsoft Office, particularly Excel, Word and Outlook.
• Good organisational, communication, coordination and problem-solving skills.
• Proactive, detail-oriented and able to manage multiple tasks independently.
• Willing to handle both facilities-related and administrative responsibilities.
• Workplace Safety and Health Officer (WSHO) and/or Fire Safety Manager (FSM) certification will be an advantage.

Goh JunHong

Quess Selection & Services, Singapore

EA Licence Number: 23C2060

Registration ID: R1872577