Building Executive

SEAMEO Regional Language Centre; Singapore; On-site; SGD 70,000 - 100,000; Full time

Job summary

SEAMEO Regional Language Centre is seeking a Facilities Manager to oversee building services and asset operations across campus facilities. You will lead a technical team, coordinate with contractors on refurbishment and maintenance projects, and ensure safety and quality standards are met.

The role involves monitoring asset condition, planning preventive maintenance, reviewing reports and supporting sustainability initiatives, with strong focus on stakeholder communication and organisational

Qualifications

• Diploma or equivalent in Facilities Management or related discipline.
• Professional certifications in Facilities Management, Project Management, or WHS are an advantage.
• Minimum 5 years of relevant experience in facilities management, building maintenance or hotel engineering operations.

Responsibilities

• Supervise maintenance team and guide Technicians, Assistant Technicians and Handymen.
• Plan, coordinate and monitor daily maintenance activities and manpower deployment.
• Inspect guestrooms, offices and common areas to identify defects and maintenance needs.
• Coordinate refurbishment, upgrading and asset enhancement projects.
• Manage contractors and service providers to ensure quality and safety.
• Monitor safety, compliance and sustainability across facilities.
• Maintain records of maintenance activities, defect reports and asset assessments.
• Support emergency response and business continuity as needed.

Skills

Facilities management

Project coordination

Contractor management

Safety compliance

Stakeholder management

Communication skills

Problem solving

Reading drawings

Education

Diploma / NITEC in Facilities Management or related

Tools

Microsoft Office

Job description

Key Responsibilities

Manage Building Facilities and Asset Operations

• Supervise, train and guide Technicians, Assistant Technicians and Handymen to ensure maintenance activities are performed in accordance with organisational standards and procedures.
• Plan, coordinate and monitor daily maintenance activities and manpower deployment.
• Conduct routine inspections of guestrooms, apartments, offices, meeting rooms, common areas and external facilities to identify defects and maintenance requirements.
• Monitor the overall condition of building assets and coordinate rectification works relating to building fabric, architectural finishes, waterproofing, roofing, ceilings, walls, doors, flooring and related facilities.
• Review maintenance requests and service reports to ensure timely completion and customer satisfaction.
• Investigate complaints, defects and facility-related issues and recommend corrective actions.
• Maintain proper records of maintenance activities, defect reports and asset condition assessments.
• Monitor housekeeping and workplace standards within areas under responsibility.

Project Coordination and Asset Enhancement

• Assist the Maintenance Manager in planning, coordinating, implementing and monitoring refurbishment, renovation, upgrading and asset enhancement projects.
• Coordinate with consultants, contractors, suppliers and internal stakeholders throughout project execution.
• Monitor project programmes, site activities and work progress to ensure timely completion.
• Conduct site inspections to ensure workmanship, materials and completed works comply with specifications and quality standards.
• Review shop drawings, material submissions, work schedules and contractor documentation where applicable.
• Assist in project budgeting, quotation evaluation and procurement processes.
• Participate in project meetings and prepare progress updates and reports.
• Coordinate testing, commissioning, handover and defect rectification during project completion.
• Maintain project records, reports, drawings and documentation.

Contractor and Vendor Management

• Supervise contractors and service providers carrying out maintenance, repair and project works.
• Ensure contractors comply with organisational requirements, safety regulations and approved work procedures.
• Monitor contractor performance, workmanship quality and work progress.
• Verify completed works and recommend certification of contractor claims where applicable.
• Assist in evaluating contractor performance and recommending service improvements.

Drive Safety, Compliance and Sustainability

• Ensure compliance with Workplace Safety and Health (WSH) requirements, company policies and statutory regulations.
• Conduct regular site inspections and follow up on corrective actions for unsafe conditions.
• Ensure contractors comply with safety requirements and permit-to-work procedures.
• Support fire safety, emergency preparedness and business continuity initiatives.
• Ensure works comply with environmental sustainability requirements and organisational objectives.
• Promote energy-saving and resource conservation initiatives within areas under responsibility.

Performance Management and Continuous Improvement

• Monitor staff attendance, work performance and productivity.
• Provide coaching, guidance and on-the-job training to team members.
• Assist in performance appraisal and staff development programmes.
• Identify opportunities to improve facility operations, maintenance efficiency and customer service standards.
• Recommend process improvements, cost-saving measures and operational enhancements.
• Participate in continuous improvement initiatives and departmental projects.

Others

• Assist in all official events and functions of the organisation.
• Support emergency response and crisis management activities when required.
• Perform any other duties assigned by the Maintenance Manager or Management.

Requirements

• Diploma, Higher NITEC or equivalent qualification in Facilities Management, Building Services, Mechanical Engineering, Electrical Engineering or a related discipline.
• Professional certifications in Facilities Management, Project Management, Workplace Safety and Health or related fields will be an advantage.
• Minimum 5 years of relevant experience in facilities management, building maintenance or hotel engineering operations.
• Experience in refurbishment, renovation, fit-out, upgrading or asset enhancement projects.
• Experience in contractor and vendor management.
• Experience in hospitality, commercial, institutional or mixed-use developments is preferred.
• Strong project coordination and organisational skills.
• Good contractor, stakeholder and vendor management abilities.
• Good communication and interpersonal skills.
• Ability to manage multiple projects and priorities concurrently.
• Strong analytical, planning and problem‑solving skills.
• Ability to read drawings, specifications and project documentation.
• Customer‑oriented with strong attention to detail.
• Proficient in Microsoft Office applications.
• Willing to work beyond normal office hours, weekends and public holidays when required.