Board & Document Administration Specialist

CAP ADVISORY GROUP PTE. LTD.; Singapore; On-site; SGD 3,000 - 5,000; Full time

Job summary

CAP ADVISORY GROUP PTE. LTD. in Singapore is looking for a proactive administrative professional to support corporate governance and document management.

The role requires a Diploma or 2+ years of relevant experience and offers involvement in minutes, registers, filing systems, and board-related logistics. The successful candidate will coordinate document packs, notarization, and legalization tasks, while maintaining organized physical and digital filing and performing general admin duties for

Qualifications

• Diploma or 2+ years of relevant work experience.

Responsibilities

• Maintain and update the minutes book and statutory registers.
• Scan, label, and save physical documents into the electronic filing system.
• Handle ordering of corporate items (e.g. company seals, registers, certified copies) as instructed.
• Arrange and prepare board or shareholders' meeting document packs for circulation.
• Arrange pickup and delivery of documents, including coordination of notarization and legalization requirements where necessary.
• Ensure both physical and digital filing systems are kept organized.
• Provide general admin support such as printing and photocopying.
• Perform ad-hoc administrative tasks assigned by the executives/managers.

Skills

Administrative skills

Education

Diploma

Tools

Filing systems

Job description

CAP ADVISORY GROUP PTE. LTD. in Singapore is looking for a proactive administrative professional to support corporate governance and document management.

The role requires a Diploma or 2+ years of relevant experience and offers involvement in minutes, registers, filing systems, and board-related logistics. The successful candidate will coordinate document packs, notarization, and legalization tasks, while maintaining organized physical and digital filing and performing general admin duties for