Governance & Secretariat Specialist

CGS INTERNATIONAL SECURITIES SINGAPORE PTE. LTD.; Singapore; On-site; SGD 55,000 - 75,000; Full time

Job summary

CGS International Securities Pte. Ltd. is seeking an Executive Support professional to assist in corporate governance and secretariat duties.

The role supports pre-board processes, governance frameworks, and shareholder communications, coordinating with executive offices and senior stakeholders to ensure timely, accurate documentation and scheduling. You will contribute to strategic initiatives, help prepare agendas, take minutes, and maintain filing systems while safeguarding confidentiality.

Qualifications

• 0–3 years of work experience in corporate governance, corporate secretariat, strategy, project management, or executive support.
• Bachelor’s degree in Business Administration, Finance, Public Policy, Corporate Governance, or a related field.
• Strong organizational skills with the ability to manage multiple deliverables, track deadlines, and maintain high attention to detail.
• Good understanding of corporate governance concepts or willingness to learn quickly.
• Effective documentation and writing skills, including meeting minutes, summaries, and policy drafts.
• Analytical skills to consolidate information and present it clearly.
• Professional communication skills, including handling sensitive information with senior stakeholders.
• Ability to work collaboratively with cross-functional teams and external parties, including shareholder representatives.
• Proactive, resourceful, and able to work independently with basic guidance.
• Strong sense of responsibility and ownership over assigned tasks.
• Ability to maintain confidentiality and discretion with Board- and shareholder-related materials.
• Comfortable in a fast-paced environment with evolving priorities.

Responsibilities

• Support pre-Board shareholder approval processes, coordinating materials and tracking progress.
• Assist in maintaining corporate governance processes and delegation frameworks.
• Coordinate shareholder communication and engagements, organizing site visits and updates.
• Secretariat support for the Executive Committee and Group CEO Committee, including minutes and filing.
• Support execution of strategic initiatives by monitoring milestones and cross-functional coordination.

Skills

Organizational skills

Written communication

Analytical skills

Cross-functional collaboration

Stakeholder management

Confidentiality

Education

Bachelor’s degree in Business Administration, Finance, Public Policy, Corporate Governance, or related field

Job description

CGS International Securities Pte. Ltd. is seeking an Executive Support professional to assist in corporate governance and secretariat duties.

The role supports pre-board processes, governance frameworks, and shareholder communications, coordinating with executive offices and senior stakeholders to ensure timely, accurate documentation and scheduling. You will contribute to strategic initiatives, help prepare agendas, take minutes, and maintain filing systems while safeguarding confidentiality.